Operations Coordinator

Job Title: Operations Coordinator

Prepared By: Human Resources
Department: Operations Prepared Date: September 14, 2023
Reports to: CFO Approved By: CFO
Starting Salary $60 - 80,000/Annum

GENERAL:

Bri-Chem has established itself, through a combination of strategic acquisitions and organic growth, as the North American Industry leader for the distribution and blending of oilfield drilling, completion, stimulation, and production chemical fluids. We sell, blend, package, and distribute a full range of drilling fluid products, cementing, acidizing, and stimulation additives from 26 strategically located warehouses throughout Canada and the United States. Operating in Canada since 1985.

SUMMARY:
Reporting to the Chief Financial Officer, the Operations Coordinator’s main responsibility is to support the daily operations of Bri-Chem Supply Ltd. in compliance with established policies and procedures.

As an Operations Coordinator at Bri-Chem Supply Ltd., you will play a crucial role in ensuring the efficient and smooth operation of our procurement and inventory management processes. You will work closely with various internal employees, stakeholders, and vendors, to coordinate daily activities and optimize our operations.

DUTIES:

Quality Control Support

• Managing, creating and updating company SDS documents
• Sample coordination and facilitation of related testing through third parties o Retention of above-mentioned records for each product
• Responding to stakeholder inquiries on product

Inventory Management Support

• Obtaining rates and rate updates from multiple vendors
• Assist with monitoring inventory levels in multiple warehouses.
• Assist with regular stocking orders.

Logistics and Shipping Support

• Obtaining rates and rate updates from multiple vendors
• Assistance procuring worldwide products with various international vendors.
• Assistance negotiating favorable pay terms with international vendors.

Documentation and Reporting

• Creating and maintaining company price and vendor lists
• Maintaining operational meeting minutes

Administrative Support

• Assist in the planning and preparation of meetings and conferences.
• Organizing events, scheduling meetings, and travel arrangements
• Provide administrative support to the Executive Team, departments or projects as needed.
• Other duties as assigned.

REQUIRED SKILLS/ABILITIES:

• Excellent verbal and written communication skills with the ability to build a good rapport with stakeholders, vendors, and coworkers.
• Proficient in Microsoft Office Suite and data management software
• Ability to operate related office equipment, such as computers, phone systems, copiers.
• Ability to work independently with strong organizational skills.
• Must be reliable, trustworthy, and able to maintain absolute confidentiality.
• Willingness to take on additional tasks or responsibilities.

EDUCATION AND EXPERIENCE:

• Degree in business administration
• At least 3-5 years related experience.
• Strong organizational and problem-solving skills
• Excellent communication and interpersonal abilities
• Proficiency in using computer software for data analysis and reporting.
• Knowledge of safety and environmental regulations in the chemical industry is a plus.

Job Types: Full-time, Permanent

Salary: $60,000.00-$80,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Tuition reimbursement
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• related: 3 years (preferred)
• SDS Documents: 3 years (required)

Work Location: In person