Payroll & Benefits Supervisor - Human Resource Services (Full-Time, Permanent)

The Avon Maitland District School Board is inviting applications for the full-time permanent position of Payroll & Benefits Supervisor, within the Human Resource Services department at the Education Centre in Seaforth, Ontario.

Reporting to the Manager of Payroll and Benefits, the successful candidate will be responsible for the supervision of the daily payroll operations to ensure effective and timely processing of the payroll within regular and consistent deadlines and ensuring adherence with Board Administrative Procedures, collective agreements, Government legislation, and Ministry regulations.

Essential Functions and Responsibilities

• Responsible for ensuring accurate, efficient and timely payroll processing for all employee groups in accordance with relevant collective agreements and statutory requirements;
• Provide direct supervision to the Payroll Service Representatives, including supervising each processing function, developing, implementing and maintaining policies and procedures, assigning daily responsibilities/re-establishing priorities, problem resolution, streamlining manual process and the completion of performance appraisals and goal-setting activities;
• Work collaboratively with Human Resource Services to ensure required payroll information is received and processed according to the appropriate collective agreements and terms and conditions of employment;
• Responsible for the timely and accurate remittance of statutory and non-statutory deductions;
• Act as a resource regarding benefit issues and ensure premium deductions are accurate and processed as per the required deadlines;
• Comprehensive knowledge of government legislation, related Acts and payroll regulations including but not limited to; CRA, Service Canada, ESA, WSIB and EHT ;
• Ensure deadlines for completion of annual reconciliations as required (i.e. T4s, EHT, , public sector salary disclosure, SBCI reports, etc.);
• Assist with annual payroll accruals, monthly account reconciliations, and journal entries;
• Develop, implement and maintain procedures, records and payroll manuals;
• Respond to staff and service providers in a timely manner with a focus on customer services;
• Act as back-up to the Payroll Service Representatives as needed and provide assistance during peak periods ;
• Promote a positive, safe, healthy, respectful and inclusive workplace;
• Other duties or projects as required or assigned.

Education, Qualifications and Experience

• Post-secondary education in Human Resources, Business Administration, Accounting or a related field, or equivalent;
• Minimum three (3) years of progressive experience in a supervisory role in a payroll environment working with multiple union payrolls, pensions and benefits;
• Active Canadian Payroll Association (CPA) member and working towards Certified Payroll Manager (CPM) designation;
• Demonstrated proficiency with technology and advanced computer applications including an integrated HR/Payroll system, Excel, Access, Word, etc.
• Proven analytical skills, problem solving and planning skills with an ability to work independently while continually multi-tasking;
• Excellent oral and written communication skills, interpersonal and conflict resolution skills;
• Demonstrated integrity and credibility in dealing with confidential/sensitive information;

Hours of Work: 35 hours per week

Rate of Pay: Level 5 ($68,783 - $74,276) in accordance with the Terms and conditions of Employment for Non-Union, Management, Administrative and Supervisory Employees

Pension Plan: Defined pension plan through the Ontario Municipal Employees Retirement System (OMERS)

Health & Dental Benefits: Extended and Supplementary Health, Paramedical Services, Dental, including Orthodontics, Out of Province/Country and Health Care Spending Account

Start Date: As soon as possible

This job is part of the Work from Home Program, which is a trial program implemented for the 2023-2024 school year. The WFH program is 1-2 days working from home as determined with the supervisor and with restrictions and parameters. This program may be extended beyond the 2023-2024 school year, at the sole discretion of our senior leadership team.

Interested applicants are requested to apply through amdsb.simplication.com (steps are below) including three supervisory references by 4:00pm on Friday, January 5, 2024..

How to Apply?

If you require assistance with amdsb.simplication.com, please call Simplication customer service at 1-877-900-5627. We thank candidates who submit an application and advise that only candidates who are chosen for an interview will receive a reply.

The AMDSB is committed to equity in employment and equitable hiring practices that allow us to engage qualified staff who reflect diversity. We will make any reasonable accommodation, based on any of the human rights protected grounds, to support candidates to participate in the hiring process.