Personal Assistant

As the Personal Assistant to the CEO, you will play a pivotal role in ensuring the smooth and efficient functioning of the CEO's office. You will be the right hand to the CEO, providing high-level administrative support and managing various tasks to enable the CEO to focus on strategic initiatives and decision-making.

Responsibilities:

Calendar Management: Coordinate and manage the CEO's schedule, including arranging meetings, appointments, and travel arrangements. Ensure the CEO is well-prepared for all engagements by providing necessary documents, briefings, and agendas.

Communication Liaison: Act as the primary point of contact between the CEO and internal/external stakeholders. Handle incoming calls, emails, and correspondence, prioritizing and responding to inquiries on behalf of the CEO as appropriate.

Information Management: Organize and maintain confidential files, documents, and records related to the CEO's office. Conduct research, compile data, and prepare reports or presentations as requested by the CEO.

Meeting Support: Assist in planning, coordinating, and executing meetings, conferences, and events attended by the CEO. Take minutes, track action items, and follow up on outstanding tasks to ensure timely completion.

Project Coordination: Support the CEO in various projects and initiatives by managing timelines, coordinating resources, and tracking progress. Act as a liaison between the CEO and other departments to facilitate collaboration and communication.

Administrative Support: Provide general administrative assistance to the CEO, including managing expenses, processing invoices, and handling other day-to-day tasks as needed. Anticipate the CEO's needs and proactively address them to enhance efficiency and productivity.

Qualifications:

• Bachelor's degree in Business Administration, Management, or related field preferred.
• Proven experience as an executive assistant, Personal Assistant, or similar role supporting C-level executives.
• Exceptional organizational skills with the ability to prioritize tasks and manage multiple deadlines effectively.
• Strong communication and interpersonal skills, with the ability to interact professionally with stakeholders at all levels.
• Discretion and confidentiality in handling sensitive information and maintaining professional integrity.
• Proficiency in Microsoft Office Suite and other relevant software applications.
• Flexibility and adaptability to work in a fast-paced, dynamic environment with changing priorities.
• Attention to detail and a high level of accuracy in all work.

Application Process:

To apply for the position of Personal Assistant to the CEO, please submit your resume and cover letter detailing your qualifications and relevant experience. We thank all applicants for their interest in joining our team, however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• On-site parking
• Paid time off
• Wellness program

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Supplemental pay types:

• Overtime pay

Ability to Commute:

• Stittsville, ON K2S 1B6 (required)

Work Location: In person