Property Manager For Condominiums, Co-Operative & Non-Profit Housing

Job description

PROPERTY MANAGER

CONDOMINIUMS & SOCIAL HOUSING & NON-PROFIT HOUSING

Position Summary

Burlington/Waterdown/Hamilton/Oakville/Niagara/Mississauga

The Property Manager has the overall responsibility for the affairs relating to the operation of the condominium corporation and/or rental property. The Property Manager is responsible for ensuring that the daily operations of the property are conducted under current operational policies and that the overall objectives of the corporation are met. Operating under the Condominium Act. 1998 (Ontario) (CAO) and Condo Management Regulatory Association of Ontario (CMRAO), where applicable, the Property Manager will collaborate closely with unit owners, Board of Directors, and residents to ensure a high level of service and satisfaction.

What you will do at Enfield Managed Condominium Corporations:

· Exercise delegated powers and duties of the corporation or its Board of Directors under the Condo Act, 1998.

· Assist, advise and guide the Board of Directors on their authority with the Condo Act, 1988 to manage and maintain the property.

• Issue Purchase Orders as per the limits within the licensure with the role as set out by CMRAO.
• Attend, either virtually or in person, regularly scheduled meetings called by the Board of Directors (or as specified in the management contract). Attend the Annual and General Meetings of the corporation.
• Regularly conduct on-site inspections of all communal areas of the building as per the specific management contract.
• Deal with the Board of Directors, and individual owners, regarding any issues with common elements.

What you will do at Enfield Managed Rental Properties:

• Ensure that the Board of Directors and tenants in the participating rental or non-profit complex are acting within the authority of the applicable legislation.
• Make suggestions to the Board of Directors to increase marketability and maintain standards for the property.
• Calculate Rent Geared to Income (RGI’s) subsidies using guidelines for each region/city.
• Handle N4’s for payment and work with the Landlord Tenant Board on issues with clients such as evictions, etc., and to ensure they are issued in a timely manner to the internal policies and procedures.
• Ensure units are filled and there is no vacancy loss and provide the accounting department with pertinent information in a timely manner so files can be updated.
• Monitor and ensure, in consultation with accounting staff, on the collection of rental fees.
• Advise and guide the Board of Directors on their authority within the applicable legislation to manage and maintain the property. Issue Purchase Orders as per the limits within the management contract.
• Attend, either virtually or in person, regularly scheduled meetings called by the Board of Directors (or as specified in the management contract). Attend the Annual and General meetings of the corporation as required.
• Investigating and addressing tenant complaints and maintenance issues on a timely basis as per policy. Directing issues for resolution where required.
• Meet with the Landlord Tenant Board and review/prepare preliminary documents, make recommendations and speak on behalf of the Board for work in the complex. This could include working the properties legal counsel.

General:

• Oversee the on-site superintendent staff and security personnel.
• Oversee all building maintenance, supervise the Superintendent, and advise the Board on suitable preventative maintenance programs, as well as recommendations for energy conservation.
• Implement an emergency management plan at the condominium and responding to emergencies.
• Prepare status certificates upon request.
• Prepare correspondence, newsletters, etc. Initiate content and provide accurate information to administrative staff for completion and distribution of the documentation.
• Initiate and guide discussion with the Board regarding any changes to the Bylaws, ensuring that recommendations are within legislative requirements.
• Assist the Board of Directors in obtaining appropriate insurance coverage and administration of claims and insurance associated repairs.
• Make suggestions to the Board of Directors to increase marketability and maintain standards for the property.
• Investigate and address owner complaints and issues for resolution where required.
• Prepare annual budgets for approval by the Board of Directors.
• Control all expenses within the guidelines of a budget and checking monthly variance reports.
• Work with Boards regarding the input of financial requirements and consulting with Property Accountants to ensure they have the information needed to fulfill contractual requirements.
• Make recommendations on investments and Invest funds on behalf of the Board of Directors.

What we are looking for:

· College Diploma or bachelor’s degree (preferred) in a relevant field.

· REQUIRED TO HAVE A FULL GENERAL CONDOMINIUM LICENSE (CMRAO)

· REQUIRED TO HAVE AN RCM DESIGNATION OR WORKING TOWARDS RCM DESIGNATION REQUIRED.

· 3 – 5 years of experience in a property management environment

· Sound knowledge of the Condominium Act (Ontario) (CAO)

· Sound knowledge of the Tenant Protection Act, the Landlord and Tenant Act, the Housing Services Act, the Non-Profit Act and Access for Ontarians to Disability Act.

· Advanced MS application experience

· Superior client services and interpersonal skills

· Ability to work independently and in a team setting

· Ability to perform under pressure while maintaining a high degree of accuracy and diplomacy

· Must be able to project a friendly, helpful image to all stakeholders

· Have own vehicle and be able to travel to various sites

· Be available to be on an on-call rotation for 24 hours answering service to take care of emergency calls from owners, tenants, building staff and superintendents

· Must be able to effectively liaise with contractors, building staff and Boards of Directors

· Awareness of project management principles, practices, and methodology

· Ability to analyze business problems and develop effective solutions for stakeholders

· Ability to schedule and complete combinations of tasks with conflicting priorities and/or deadlines

· Strong interpersonal skills to effectively communicate orally and in writing

· Strong organizational and time management skills

· Ability to demonstrate leadership, initiative, and professional judgement

Why work for us?

The Enfield Group Inc. is an industry leader in providing professional property management and consultancy services for clients in the Golden Horseshoe area. Enfield prides itself on taking care of the places we call home like they matter the most. Our property management portfolio spans the Greater Toronto area to the Niagara Peninsula and includes residential condominiums, condominium high-rise buildings, townhouse complexes, rental apartment buildings, co-operative housing communities, commercial office buildings and commercial/industrial plazas. We are ACMO 2000 certified.

Enfield offers a competitive salary and benefits package.

If you are interested in joining the Enfield team, please forward your cover letter and resume in confidence, stating salary expectations.

Only those selected for an interview will be contacted.

We at The Enfield Group thank you for submitting your resume.

Enfield is committed to supporting accessibility and diversity. Requests for accommodations can be made at any stage of the recruitment process. Applicants need to make their requirements known when contacted.

Job Type: Full-time

Salary: $50,000.00-$70,000.00 per year

Schedule:

• 8 hour shift
• Monday to Friday
• On call
• Overtime
• Weekends as needed

Ability to commute/relocate:

• Golden Horseshoe, ON: reliably commute or plan to relocate before starting work (preferred)

Experience:

• property management: 3 years (required)

Language:

• English (required)

Licence/Certification:

• Drivers License (required)
• RCM LICENSE & CMRAO GENERAL LICENCE OR WORKING TOWARDS BOTH (required)
• CMRAO &/or RCM (required)

Work Location: In person