Purchasing Coordinator

The Purchasing Coordinator is a key function of Gunther Mele to ensure that our Purchasing & Supply Chain operations run efficiently and cost effectively. The incumbent will interact with a team approach with all departments. The Purchasing Coordinator is largely responsible for all aspects of purchasing within the organization. Other duties may well include cross training with the Purchasing Coordinator role. This role will be joining an existing team of 2 other individuals located in Brantford, as well as one located in China, all reporting to the Director of Purchasing & Supply Chain.

Duties and Responsibilities

Purchase Order Management:

Buyers plan routine, including PO creation and review of orders on hold. Ensuring the MOQ’s or MOV’s are met. Confirm correct details on CSR orders.

PO creation / Manual PO creation and confirm with vendors.

Processing purchasing returns (due to supplier error, receiving department error, etc.)

Review artwork and verifies that PO and specs matches with customer signed artwork.

Ensure artwork and POs are communicated and acknowledged by vendors.

Follow up open POs to provide updates when shipments are outside of quoted lead time.

Follow up on back orders with vendors.

SAGE container creation and receiving for direct order shipments.

Maintaining cost/sell price lists for margin analysis.

Maintaining breakroom supplies.

Send out freight quotes request, air or ground as required.

Product Updates:

Product Setup in SAGE and create price list and maintain sell sheets as required.

Update product specs in SAGE as required.

Communicate with marketing when products become discontinued or unavailable.

Arrange samples from suppliers as required.

Reviewing and approving production samples.

Documentation:

Create proposals once quotes are approved and maintain the log.

Review all import and export customs documents to approve duty and customs invoice.

Arrange all shipping documents, B3 for easy accessibility.

Arrange missing commercial invoices from suppliers for cross border.

Backup the import tracking maintenance.

Continuous Improvement:

Continuously seek ways to refine the process to make work more efficient and accurate.

Ability to back up other purchasing activities.

Other duties as required.

Requirements and Qualifications:

Excellent Team player.

Minimum 5 years of experience in Purchasing, Supply Chain Management.

Strong MS Office experience, specifically in Excel (intermediate level), and SharePoint.

Use of an ERP system, Sage X3 would be an asset.

Attention to detail, Managing & Organizing data, Problem Solving.

Proactivity, Priority and Time management skills.

Experience in jewelry packaging is preferred but not mandatory.

Education or certification in Purchasing or Supply Chain Management is an asset.

Gunther Mele Limited is an equal opportunity employer and we value the importance of diversity and dignity in the workplace. If you are contacted by Gunther Mele regarding a job opportunity, please advise prior to the interview if you require any accommodation and we will work with you to make appropriate arrangements.

Job Type: Full-time

Salary: $35,000.00-$50,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Extended health care
• Life insurance
• RRSP match

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• purchasing: 5 years (preferred)

Ability to Commute:

• Brantford, ON N3R 7J1 (required)

Ability to Relocate:

• Brantford, ON N3R 7J1: Relocate before starting work (required)

Work Location: In person