Temporary, Full-Time Administrative Assistant (Maternity Leave Contract)

Van Harten Surveying Inc. is located in the heart of Southwestern Ontario, with offices in Guelph, Waterloo, and Orangeville; and recently acquired survey companies from Acton, Kitchener and Elmira. Over the last 50 years, Van Harten Surveying has provided surveying services to a variety of clients across Southern Ontario. Van Harten Surveying Inc. (http://www.vanharten.com) is a company that has grown and evolved from its original land surveying roots in 1968, into a well-respected multi-disciplined professional surveying and consulting engineering firm. Our firm offers a wide range of services to a wide range of clients, and we always strive to provide an excellent level of service.

At Van Harten we offer employees a friendly, healthy, and engaging workplace environment with our wellness-focused corporate culture, community-oriented mentality, and commitment to our employees’ success. Join a culture that facilitates connections, fosters career growth, and supports the local community.

Due to an upcoming Maternity Leave, Van Harten Surveying has a full-time opportunity for an Administrative Assistant at our Guelph office. This detail-oriented person is a highly motivated individual who has strong interpersonal skills, organizational skills, and time management skills.

Job Responsibilities:

• Assist with client interaction via email and phone
• Preparation of estimates
• Preparation of invoices in a timely manner that reflect the work outlined in the estimate and that has been carried out
• Preparation of correspondence/contract documents
• Geographic filing
• Personal assistance to project managers – including organization of their job lists and tasks to be completed; and liaise between the clients and project manager, township and project manager, and registry office and project manager
• Assist with overall project management
• Monitoring and administering office systems and procedures as applicable and assigned

Candidate Requirements:

• Prior office administration experience
• Excellent customer service skills
• A high degree of precision and attention to detail
• Excellent written and verbal communication skills
• Excellent organizational skills
• Advanced skills in Microsoft Office (Word, Excel, etc.)
• Ability to work in a fast-paced, team-oriented environment
• Experience in Surveying is considered an asset

Van Harten Surveying offers a variety of benefits, which include:

• Extended health care
• Dental coverage
• Wellness program
• Staff social events

Compensation will depend on the experience and skill set of the successful candidate.

Accommodations for job applicants with disabilities are available upon request.

We thank all applicants for their interest and ensure complete confidentiality. Please note that only those candidates under consideration for this position will be contacted.

Job Type: Full-time

Benefits:

• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Experience:

• Administrative: 2 years (required)

Work Location: In person