Administrative Assistant 3 - Records

Under the general supervision of the Information Services Coordinator, this permanent position is responsible for submissions of reports to Statistics Canada and the provision of condensed police reports for external clients.

JOB DUTIES AND RESPONSIBILITIES

•Provides synopsis of police incident reports to appropriate agency, i.e. county jail and Parole Board
•Prepares summary statements for insurance companies regarding police reports
•Composes a variety of correspondence with other government agencies such as Statistics Canada and Parole Board of Canada
•Identifies and corrects audit errors in the records management system
•Files and maintains police records
•Responds to internal/external inquiries
•Retrieves files and warrants for police personnel
•Opens, sorts, and distributes mail
•Compiles data and prepares crime incident statistics reports for Statistics Canada
•Reviews and purges files in accordance with CPIC expiry dates
•Archives files
•Acts as a back-up for other Administrative Assistants in the Records Unit, on an as-required basis
•Performs general office duties as required including keyboarding and photocopying
•Liaise with staff regarding the information required for Statistics Canada
•Performs an annual audit for Statistics Canada

•Proficiency in Microsoft Office Systems, H T E related applications and general office equipment
•Strong organization skills
•High attention to detail
•Approved Saint John Police Force security clearance

EDUCATION/EXPERIENCE:

•The successful candidate must possess a diploma in Office Administration from NBCC or Business Certificate 1 from UNB or an equivalent program.