Administrative Assistant

Work setting

• Education
• School or educational institution/establishment

Responsibilities

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Record and prepare minutes of meetings, seminars and conferences
• Manage contracts
• Answer electronic enquiries
• Respond to employee questions and complaints
• Order office supplies and maintain inventory
• Arrange travel, related itineraries and make reservations
• Greet people and direct them to contacts or service areas
• Open and distribute regular and electronic incoming mail and other material and co-ordinate the flow of information
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents

Experience and specialization

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word

Additional information

Security and safety

• Criminal record check

Work conditions and physical capabilities

• Tight deadlines
• Attention to detail

Personal suitability

• Ability to multitask
• Accurate
• Reliability