Administrative Assistant

Perennia Food and Agriculture Corporationis Nova Scotia’s food industry development agency. Weoffer an integrated suite of services to the agriculture and seafood sectors with a focus on on-farm production, quality and food safety, analytical services and product development and improvements. Our highly skilled and collaborative team focuses on superior customer service, proactive solutions, and innovative approaches to meet client needs.

We are looking for a proactive, team-oriented, and mature professional to join our team as an Administrative Assistant. This position is a full-time position and will be located at the reception desk in our Kentville office location. The successful candidate will be a quick learner, a professional who values working as a team, can work independently and prioritize work, understands the importance of meeting deadlines, is client focused (internal and external) and is focused on service, quality and attention to detail in everything they do. In addition to be the first Perennia ambassador our guests and clients will meet at the Kentville office, this position will be supporting several team members and projects as required, and needs to place high personal commitment to handling sensitive and confidential information with the utmost of professionalism and care. Office hours are 8:00am to 4:30pm.

For Perennia, we welcome new graduates with a positive professional attitude and approach to work who have excellent client service and computer skills and are willing to learn and expand their work experience in a role with lots of variety.

Principal Responsibilities:

• Perform a full range of administrative duties that include receiving guests and clients, managing calendars, completing and reconciliating expense reports; composing and preparing correspondence; arranging meetings, itineraries and agendas, and compiling documents for meetings
• Handle incoming communications which include answering the telephone, transferring calls as required, taking messages, monitoring receipt of faxes, and checking/responding to emails
• Manage all office-related supply inventories, kitchen supplies and be the key contact for office suppliers and vendors
• Handle all mail and courier requirements and ensure office equipment is functioning optimally for the team and provide support to team members requiring assistance
• Organize internal meetings and book online meetings for team members; support registration and other data-management needs for events as required
• Coordinate and make arrangements for on-site and off-site meetings and events including logistics (e.g., communication, location, meals, equipment, materials, RSVPs, and travel)
• Update our client management database in a timely manner maintaining data accuracy
• Format and edit correspondence, presentations, proposals, reports and spreadsheets on behalf of specialists and project teams when necessary
• Prepare, review, and modify general templates, letters, reports, PowerPoint presentations, Word documents, Excel workbooks and other correspondence materials
• Record minutes at various meetings

Requirements:

• Completion of university or a recognized administrative/office assistant program with at least one year of office experience or equivalent with continuous skills and training development; remuneration considerations will be commensurate with experience so we encourage you to apply if you are well over the minimum experience level
• Proficient in Office programs with an emphasis on Outlook, Word, Teams, Adobe, Excel, and PowerPoint
• Excellent written, critical reading and review skills
• Strong communication, organizational and interpersonal skills
• Ability to prioritize, multitask and resolve problems efficiently and effectively
• A collaborative work style but have the proven ability to work independently with minimal supervision but also work in a team-based environment
• Committed to discretion, professionalism and confidentiality and creating a positive work environment
• Attention to detail, superb organizational skills
• Open to new experiences and developing new skills

Perennia offers a competitive compensation package based on the candidate’s skill and experience. This includes base salary, benefits, flexible schedules, personal days, and three weeks vacation (pro-rated depending on when the successful candidate starts) to start.

To apply for this exciting position at Perennia, please email a combined PDF or Word cover letter and resume noting compensation expectations and potential start date if you were the successful candidate by noon on April 12, 2024

Only those candidates who move onto the interview phase will be contacted.

For more information or to learn about Perennia visit perennia.ca

Perennia is an equal opportunity employer, and our goal is to be a diverse workforce that is a representative of Nova Scotia’s population. We welcome applications from Aboriginal People, African Nova Scotians and other racially visible persons, persons with disabilities, and women in occupations or positions where they are under-represented. If you are a member of one or more of these groups, you are encouraged to self-identify on your application.

Job Types: Full-time, Permanent

Benefits:

• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Kentville, NS B4N 2N1: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (preferred)

Experience:

• Organizational skills: 1 year (preferred)
• office administration: 1 year (required)

Work Location: In person

Application deadline: 2024-04-12