Administrative Assistant

Who We Are:

Aird & Berlis LLP is a prominent Canadian business law firm located in the heart of Toronto’s financial district, across from Union Station. With over 220 lawyers, business advisors and patent agents, we serve clients across Canada and globally.

What We Believe In:

The firm is committed to ensuring that all members of the Aird & Berlis LLP community feel valued, respected and supported. We are a dedicated group of diverse individuals who care about each other, the work we produce and the client service we provide. We go to great lengths to foster a professional, supportive environment for all firm members so you can focus on the important things: client service, your career and your life.

What We are Looking For:

Aird & Berlis LLP is seeking an Administrative Assistant for our Wills & Estates department, in addition to supporting other areas of our firm. The successful candidate will work along side a team of people to handle the majority of the administrative tasks. This position is ideally suited for someone who is detail oriented, meticulous with follow up, has strong communication skills and is self-motivated.

Responsibilities:

• Handle details with respect to accounting, opening and closing files, conflict searches, engagement letters, docketing, and billing, etc.

• Scan, file and e-file a large volume of documentation
• Prepare numerous bound estate briefs in hard copy and electronic format
• Assist with preparing standard Affidavits of Execution and Indexes for estate briefs
• Review of Will and Trust documents received from the estate and tax group

• Communicate professionally with all internal and external clients
• Produce the highest quality of work
• Handle a high volume of daily administrative tasks
• Accountable for all work assigned
• Calendar management
• Takes initiative
• Confidential

Requirements:

• Successful completion of a related post-secondary Legal Assistant or Law Clerk program
• Previous office administrative experience considered an asset
• Handle time pressure situations and stress of multiple demands

Skill Required:

• Microsoft 365 suite of applications
• Ability to problem solve
• Good judgement and decision making
• Strong interpersonal skills
• Organized
• Resourceful
• Detailed

Why You Should Apply:

• Opportunities for growth and on the job training and development
• Competitive compensation and benefits package
• We pride ourselves on being a mid-sized firm with a family feel
• Active involvement in our community with opportunities to volunteer
• Mentor program
• Wellness programs

Any offer of employment will be conditional upon a criminal background check.

We will review applications as they are received and all applications will be kept on file. Only those candidates selected for an interview will be contacted.

Aird & Berlis LLP is committed to providing equal access to employment. If you require accommodation, please contact ckelly@airdberlis.com and we will work with you to provide accessibility support.