Administrative Assistant

Administrative Assistant
Department of Education and Early Childhood Development
Permanent
OPEN
Moncton

At the Department of Education and Early Childhood Development (EECD),we are dedicated to fulfilling New Brunswick's educational mission.

Check out what it is like to work at the Government of New Brunswick, where we are working together as One Team One GNB to improve the lives of New Brunswickers every day!

Who we are:

The work we do has a positive impact on our communities and helps improve the everyday lives of New Brunswickers. Together, we are over 45,000 New Brunswickers who are passionate problem-solvers, who make a difference and are proud to call New Brunswick home.

The Department of Education and Early Childhood Development (EECD) is dedicated to fulfilling New Brunswick's educational mission. The work we do aims to develop engaged and ethical citizens who lead balanced lives and have a desire to learn throughout their lives. Our actions in this regard have a positive impact on our communities and help to improve the everyday lives of New Brunswickers.

The employees of EECD develop programs and offer services that support parents and educators and encourage learners from birth to 20 years old, to achieve lasting and transferable learning that will serve them throughout their lives.

The Department of Education and Early Childhood Development is seeking an individual to join the Services à la petite enfance Division, in the position of an Administrative Assistant.

What you will do:

Reporting to the director of early childhood services, the successful candidate will be a motivated individual who is able to effectively apply his or her organizational skills to support the team by performing various administrative support duties.

The major responsibilities of the position are:

• Acting as main receptionist for the assistant director.
• Responding to general inquiries concerning early childhood services.
• Communicating and responding to inquiries via telephone and email.
• Providing administrative support to the staff.
• Maintaining and updating records in various databases.
• Managing technical human resources requirements (new accounts, technology requests, etc.).
• Preparing, formatting and correcting documents and/or emails provided by team members.
• Following up and coordinating correspondence and documents for various meetings, including preparing meeting agendas and minutes.
• Processing expenditure invoices and accounts, formatting reports and presentations, completing various forms and maintaining files.
• Verifying budgets monthly.
• Reserving workspaces and providing coordination and logistical support for meetings/conferences.
• Establishing and updating administrative methods to support effective ongoing office operations
• Managing calls and drafting correspondence.
• Ordering and maintaining an inventory of supplies.
• Updating the early childhood section of the website.
• Other related duties.

Work environment:

• Office location: 620 McLaughlin Promenade, Moncton, N.-B. E1A 4R6.
• Standard hours of work: Monday - Friday, 8:15-4:30.
• We promote a scent-reduced environment.

Who you are:

You have a history of effective teamwork and promoting a positive attitude in the workplace. You excel and show resilience in a very hectic environment. You have outstanding communication skills, are dedicated to your role and have a strong work ethic. You have an exceptional eye for detail and are results oriented and skilled at finding solutions.

Your attitude, skills and interests are just as important as your area of study. We are looking for diverse backgrounds that bring a combination of the following:

Need to have:

• A high school diploma supplemented by completion of a one (1) year post-secondary program in the area of office management, business administration or a related field and a minimum of three (3) years of related experience; OR a high school diploma supplemented by completion of at least a two (2) year post-secondary program in the area of office management, business administration or a related field and a minimum of two (2) years of related experience. An equivalent combination of education, training and experience may be considered.

Written and spoken competence in French is required. Please state your language capability.

Applicants must clearly demonstrate the essential qualifications to be given further consideration. Please ensure that preferred language for assessment is identified on your resume.

Behavioural Competencies:

• Client Service Orientation
• Concern for Order
• Effective Interactive Communication
• Flexibility
• Initiative
• Organizational Awareness
• Teamwork and Cooperation

Technical Competencies:

• Knowledge of Accounting and Financial Principles
• Records and Information Management
• Ability to Use Office Technology, Software and Applications
• Planning and Organizing Skills
• Written Communication

Wage:
$1,625 - $1,971 bi-weekly (ASL3).

What can GNB offer you?

• Comprehensive benefits package and the Public Service Shared Risk Pension Plan.
• Opportunities for career growth, professional development and training.
• Free access to Employee and Family Assistance Program (EFAP) and services.
• 1 paid Volunteer Day per year to give back to your community.
• 1.25 days/month of paid vacation.

Providing a safe workplace for all. Your health & safety are important to us. GNB has implemented preventative measures across the organization to ensure your health & Safety.

How to apply:

We encourage applicants to apply online at www.ere.gnb.ca, by mail at the following address, or by email at [email protected] by January 28, 2024, indicating competition number 23-2000-013. This competition may be used to fill future vacancies at the same level.

Department of Education and Early Childhood Development
Human Resource Services
Place 2000, 250 King Street
Fredericton, N.B. E3B 5H1
Telephone: 1-506-444-4909

We thank all those who apply, however, only those selected for further consideration will be contacted.

Equal Opportunity Employer
Candidates registered with the Equal Employment Opportunity Program and veterans, who demonstrate they are among the most qualified, shall be given preference at the time of appointment. We are an Equal Opportunity Employer.

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