Administrative Assistant

The University of Fredericton is seeking an Administrative Assistant to provide comprehensive support to the Senior Academic Team (which includes the Vice President Academic, Dean, Registrar, and Director of Compliance). The successful candidate will play a pivotal role in facilitating communication, organization, and coordination for key leadership positions within the university. This position requires a detail-oriented and proactive individual with exceptional administrative and interpersonal skills.

Responsibilities:

Reporting to the Registrar, the Administrative Assistant will be responsible for the following:

• Correspond and schedule meetings for the members of the Senior Academic Team.
• Manage general administrative duties, including filing, organizing office supplies, and managing office equipment.
• Prepare and distribute documents, reports, requests, and presentations as needed.
• Assist in the organization of academic events, including meetings, conferences, and seminars.
• Facilitate communication between academic departments and leadership.
• Support the Registrar in managing student records, enrollment processes, transcript requests, parchment distribution, etc.
• Contribute to the preparation of reports and materials related to compliance matters.
• Serve as a point of contact for internal and external inquiries.
• Foster positive relationships with students, faculty, and staff members.
• Maintain confidentiality and handle sensitive information with professionalism.

Qualifications

• A high school diploma or equivalent, supplemented by a one-year related post-secondary diploma and a minimum of one (1) year of related work experience.
• Exceptional organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and other relevant software applications.
• Ability to work independently and collaboratively in a dynamic environment.

Compensation Package

In addition to your base compensation, joining the UFred team means you will be part of a rapidly expanding organization. UFred values its employees and ensures they are able to enjoy Wellness and Balance, and Professional Development.

• Wellness and Balance: UFred employees actively utilize subsidized Health and Vision Care, as well as an RRSP Match program. They spend paid time off with those who are important to them between Christmas and New Years, as well as and on their birthdays. The possibility for flexible work arrangements, an Active Living Benefit, and Wellness days are additional benefits enjoyed by our staff.
• Professional Development: UFred supports both internal and external opportunities to support your development needs.

Hours of Work

This is a full time permanent position, under regular business hours (Monday to Friday, 8:30am-4:30pm) located in Fredericton, NB.

Who are we?

The University of Fredericton (UFred) is a fully-online University based out of Fredericton, NB. UFred was founded on the notion that education should be driven by the needs of today's learners. The fully-online, no-residency required model of education that UFred offers is designed specifically for online delivery that is applied and relevant. Learners can begin their UFred journey from a range of starting points depending on their interests, level of education, and professional experience, and can continue along a customized path to fulfil their ultimate learning goals.

The University of Fredericton is passionately committed to ensuring a positive and professional working environment in which all people are treated with dignity and respect. We value diversity, equity, and inclusion and aim to provide a fair and consistent method for filling job openings in support of equality of opportunity and cultural diversity within the company. We encourage applications from all qualified applicants, including women, persons with disabilities, Black, Indigenous, and People of Colour (BIPOC), people from the Lesbian, Gay, Bisexual, Transgender, Transsexual, Queer, Questioning, Two-Spirit, Intersex, Asexual + (LGBTQ2SIA+) community, and other equity-seeking groups.

If this sounds like a team that you're ready to be a part of, please apply before March 29, 2024.

Keep in mind that this position may close earlier than March 29, 2024, if we receive the maximum threshold of applicants for this role.

We thank all those who apply.

Job Types: Full-time, Permanent

Salary: $32,000.00-$40,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care
• Wellness program

Flexible Language Requirement:

• French not required

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Work Location: In person

Application deadline: 2024-03-30