Administrative Assistant, Accounting

Small Town Living, Big City Opportunities

Ascend is a growth-oriented accounting, tax and advisory firm with a national presence that serves small and medium sized businesses in small communities across Canada. We are passionate about the professional development of our people, and we strive to create opportunities within the organization that support your career objectives and build them up to reach your highest potential.

ADMINISTRATIVE ASSISTANT, ACCOUNTING

We are looking for an Administrative Assistant, Accounting, to join our team in Saint John, New Brunswick. This role serves as the first point of contact for our office, either in person, on the telephone or online inquiries. This position is essential to ensure the smooth operations of our local office.

Opportunity Highlights

This role will be of interest to someone who:

• Has passion for working with people and strives to provide high quality customer service
• Thrives in an innovative organization that is continuously investing in process improvement and utilization of technology
• Understands the value of collaboration and relationships because it takes a team to successfully achieve a common goal
• Has a growth mindset and is committed to continuous development
• Actively works towards maintaining a work-life balance because it is important for over all well being, health, as well as, productivity, and performance

Key Activities and Responsibilities

Administration

• Printing files, assembling client packages, invoicing, scheduling appointments, sign-off from clients, scanning the signed documents
• Order, receive and maintaining appropriate levels of office supplies
• Receiving and recording incoming client payments
• Coordination of out bound client packages via courier or registered mail
• Coordinating inbound mails and checking the post box
• Ensures filing systems are properly maintained both on-site and off-site storage
• Assists with photocopying, scanning, faxing, filing for all office staff
• Client Relations and communication regarding upcoming or past due filling requirements
• Assist in project management tasks, such as coordinating project timelines, tracking progress, and facilitating communication among team members.

Bookkeeping

• Prepare daily and weekly bank deposits and record receipts

Customer Service

• Answering inbound inquires
• Directing clients to the appropriate person
• Problem solving for clients and ensuring their concerns are addressed in a timely manner
• Making and scheduling appointments internally and externally
• Other duties as assigned

Qualifications and Experience

• 3 + years of previous administrative experience
• Diploma, certificate, or degree in office administration would be an asset; equivalent combination of education and experience will be considered
• Strong technical aptitude to learn new systems
• Excellent organization and time management skills; strong attention to detail, verbal, and written communication skills
• Proficiency in Microsoft Office 365 tools; specifically, Word, Excel (basic), Outlook and Teams

Don’t meet every single requirement? We encourage you to apply anyway. You may be just the right candidate for this or other roles at Ascend.

What we offer:

• A people focused organization that values high-performance and provides engaging and interesting work
• Continuous support for professional growth
• Comprehensive salary, benefits and incentives

Interested candidates are invited to send a cover letter and resume in one document.

Please note - We thank you for your application and the time you have invested in preparing it however, only those selected for an interview will be contacted.

Ascend is committed to creating a respectful and inclusive workplace. We pride ourselves in having a culture where we recognize and celebrate the valuable differences that make you uniquely you, which include race, religious beliefs, physical or mental disabilities, age, place of origin, marital status, family status, gender or gender identity and sexual orientation.

Job Type: Full-time

Benefits:

• Employee assistance program
• Extended health care
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person