Administrative Assistant, Senior Qra

LifeLabs is the largest community diagnostics laboratory in Canada, serving the healthcare needs of Canadians for over 50 years. Our team members are truly centred around our customers, and we know that behind every lab requisition, sample being tested, or investment in technology is an individual and their family counting on us.
Consistently named one of Canada's Best Employers by Forbes, LifeLabs has also been recognized for having an award-winning Mental Health Program from Benefits Canada. The passion and commitment of over 6,000 diverse and innovative team members unites and motivates us to ensure our customers receive high quality tests and results that they can trust.  Agile, customer-centred, caring and teamwork: we live these values every day in what we do to support our customers and healthcare providers, driving forward our vision of empowering a healthier you.
Reports to: Senior Manager QRA
Purpose of the Role As Senior Administrative Assistant you will be responsible for providing administrative support to the National Director of Quality and Regulatory Affairs, QRA senior managers and the QRA teams. Demonstrates LifeLabs’ Vision and values in all activities.
This is a Full Time Onsite role based in Toronto.
Core Accountabilities
-Extensive calendar management including scheduling/rescheduling regular and ad hoc business meetings, videoconferences and webinars, and managing meeting resources. 
-Asist in the planning and coordination of meetings/events and training programs including in person onsite/offsite or video conferences. 
-Plan and coordinate large business meetings/events, both on and off site, including managing location booking, catering, guestrooms and other meeting resources.
-Provide admin support to maintain and administer the use of various QRA programs and databases such as Paradigm, NCE, LTI, KPI's, Media Lab, Equipment, CLSI, CAP, Translations, Area Alerts and Technical Memo's, etc. This includes user set up, support, training/orientation, running reports and troubleshooting minor issues, etc.
-Prepare SOP's, Job aids and PowerPoint presentations as required
-Assist in maintaining shared drives, records, and forms
-Assist in the onboarding and orientation of new QRA employees
-Sort, distribute and mail, email, and faxes
-Conduct research/internet searches for information as needed
-Prepare meeting agendas, take meeting notes as required, transcribe flip chart notes, prepare meeting minutes etc.
-Prepare and display data in excel or power point for further analysis and presentation.
-Prepare, code track and submit invoices for payment in Oracle. 
-Prepare monthly/quarterly/annual ad hoc reports and special projects as assigned. 
 
Qualifications and Skills
-High School Diploma
-Post-Secondary Education preferred.
-2-3 years experience supporting senior management
-Healthcare experience an asset
-Advanced proficiency and skills with MS Word, Excel, SQL Databases
-Knowledgeable in privacy legislation
-Excellent communications skills
#LI SW1 #Indeed
This is an in-person role. 
Hiring Range: 46,700 - 59,500 
The hiring range has been established, however, the final salary recommendation will be determined based off the level of experience, education requirement, external market conditions and internal equity.  
Employee Benefits: 
In this position, you will be eligible to participate LifeLabs’ group benefits plan which is available to LifeLabs employees in accordance with the terms and conditions of those plans. 
Retirement Savings Plan: 
The LifeLabs plans provide members with an easy way to save for retirement. By participating in the plan, you receive contributions made to your account on your behalf from LifeLabs. 
Vacation Entitlement: 
In this position, you will be entitled to vacation. We promote a healthy work-life balance and expect your full vacation to be taken each year.
Employee Wellness: 
LifeLabs offers an award-winning Wellness Program focused on supporting your total health and well-being under our physical, emotional, and financial wellness pillars. We have been recognized in the industry for our focus on mental health supports. 
Employee Giving program: 
Designed to support any employee who donates, fundraises or volunteers for a Canadian Registered Charity or Non-Profit Organization. 
In addition, LifeLabs offers professional development and membership reimbursement, access to preferred rates and discount programs - WorkPerks, Home and Auto Insurance, Costco Membership, etc. - and Optional Health-related Benefits. 
At LifeLabs, we strive to create an inclusive and equitable workplace where our team members and the communities we serve feel accepted, valued, and respected.
In accordance with
LifeLabs’ Accessibility Policy
, the Accessibility for Ontarians with Disabilities Act, and the Ontario Human Rights Code, accommodations are available by request for candidates taking part in all aspects of the recruitment and selection process. For a confidential inquiry or to request an accommodation, your recruiter or email
careerslifelabs
.
We are committed to the ongoing development of our diversity, equity, and inclusion (DEI) program and have taken steps to strengthen our commitment to our team members and customers, to challenge ourselves to act with courage and integrity, and to create an environment where people can be their true selves.
At LifeLabs, we know that we are Stronger Together and that we will benefit from the unique perspectives and experiences that each team member offers.
Vaccinations are highly encouraged at LifeLabs’. Vaccinations may be mandatory for selected employees if regulated by provincial or regional governments, or through employer-led vaccination policies in the facilities we service. Please ensure you ask if this position requires the successful candidate to be fully vaccinated with the current Government approved COVID-19 vaccinations.