Administrative Assistant To The Regional Senior Justice Of The Peace

Are you looking for a great opportunity to work in one of the largest and busiest courts in the province? The Ministry of the Attorney General is seeking your superior skills to provide executive legal administrative support to the Regional Senior Justiceof the Peace, Ontario Court of Justice.
Court Services Division is committed to a diverse, respectful and professional workplace that reflects OPS values.

OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism:

We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.
We invite all interested individuals to apply and encourage applications from people with disabilities, Indigenous, Black, and racialized individuals, as well as people from a diversity of ethnic and cultural origins, sexual orientations, gender identities and expressions.
Visit the OPS Anti-Racism Policy and the OPS Diversity and Inclusion Blueprint pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.
We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's Human Rights Code. Refer to the "How to apply" section if you require a disability-related accommodation.

What can I expect to do in this role?

In this role you will:
• Transcribe confidential reports and correspondence
• Compose and type correspondence from verbal instruction
• Manage attendance reports, databases and schedules
• Prepare and distribute monthly schedules
• Arrange appointments and meetings
• Plan and coordinate conferences and special events
• Arrange travel plans and accommodation
• Prepare statements of expense
• Act as a liaison between the judiciary and senior management ensuring confidentiality as required

How do I qualify?

Mandatory

• You are able to type 50 words per minute and dicta skills to Ministry standards (70%).
Note: You will be required to complete a typing and dicta test.

Administrative Knowledge and Skills:

• You have strong organizational and administrative skills to prioritize workflow, meet deadlines with constantly changing and competing priorities, and manage the Regional Senior Justice's calendar/schedule.
• You can work independently and at times with minimal supervision.
• You have knowledge of financial and purchasing processes and practices.
• You have knowledge of electronic and paper-based document management systems and retention practices
• You have arithmetic skills to prepare expense forms and track balance.

Technical Knowledge:

• You have the ability to interpret and apply relevant statutes, legislation, and policies.
• You have general knowledge of legal administrative practices, court procedures, and legal terminology.

Communication and Analytical Skills:

• You have proven oral and written communication skills to respond to incoming calls, correspondence, and requests for information.
• You have analytical, reasoning, and problem-solving skills to prepare reports and compile statistics for decision making.
• You can assess the nature, sensitivity, and urgency of incoming calls and correspondence to determine the appropriate method of response.

Computer Skills:

• You are proficient with computers and word-processing software such as MS Word, Excel, PowerPoint, Quicklaw and database applications and the Internet.