Administrative Assistant

```Duties```
- Perform general administrative tasks such as answering phone calls, taking messages, and directing calls to the appropriate person or department
- Respond to emails in a timely manner.
- Maintain and organize physical and electronic files, ensuring accuracy and confidentiality
- Conduct data entry tasks, including updating and maintaining databases or spreadsheets
- Prepare and distribute memos, emails, correspondence, and other documents as needed
- Provide support to other team members as requested

```Skills```
- Proficiency in operating phone systems and handling calls with professionalism and courtesy

- Experience (2 years) with field service software – Jobber (required) and Quick books (asset)
- Excellent computer skills, including a high degree of proficiency in MS Office applications, and a demonstrated ability to quickly understand new software
- Ability to effectively file documents both physically and electronically
- Accurate and efficient data entry skills
- Excellent organizational skills with the ability to prioritize tasks and meet deadlines
- Familiarity with general office procedures and equipment
- Strong customer service skills with a friendly and helpful demeanor
- Administrative experience preferred
- Excellent phone etiquette with clear verbal communication skills

Note: This job description is intended to provide a general overview of the position. Duties and responsibilities may be subject to change based on organizational needs.

Job Type: Full-time

Salary: $23.00-$27.00 per hour

Expected hours: 40 per week

Benefits:

• Paid time off

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Education:

• DCS / DEC (preferred)

Experience:

• Front desk: 2 years (preferred)
• Administrative experience: 2 years (preferred)

Language:

• Spanish (preferred)

Ability to Commute:

• Etobicoke, ON M9W 5A5 (required)

Ability to Relocate:

• Etobicoke, ON M9W 5A5: Relocate before starting work (required)

Work Location: In person

Expected start date: 2024-03-11