Administrative Assistant

We are currently seeking an Administrative Assistant to join our team in Beresford, N.B.

VIVA Therapeutic Services was founded by Danielle Pelletier in 2005, to provide preschool aged children with autism spectrum disorder and their families with high quality, evidence-based services. At VIVA, our programs provide quality intervention and making every teaching moment count. As a result of our programs’ success, we have gained our government’s confidence in our contracted services and currently serve over 600 families across the province of New Brunswick.

Our Team:

At VIVA we value teamwork, integrity, quality, dignity, diversity and joy! To be more specific, we love what we do!

We focus on solutions and celebrate each child’s learning. We work together as a close team; we care about each other and support one another to reach our personal and professional goals. We do the right thing for the wellbeing of our clients… being honest, accountable, and showing up every day! We seek open feedback, stay current with the research, and continuously strive to offer excellence in our programs. We respect individuality in all children and understand they have unique needs. We aim to learn more about each other, and to act with compassion and kindness.

We Offer:

• Competitive salary
• Group medical and dental insurance
• Life and long-term disability insurance
• Vacation and sick time

Sound like you?

If you are a highly organized and professional administrator looking to be a key part of an organization dedicated to employee satisfaction and client success, we are looking for you. Help us make a positive impact by supporting our teams who work with preschool children with autism spectrum disorder.

Position Summary:

The Administrative Assistant’s role is performing daily tasks, managing the phone and front desk, client and staff cancellations as well as other administrative tasks as needed. (data entry, maintenance and reports) support the administrative needs of the North region. The hours of work for this position are Monday – Friday, 7am – 4pm.

Accountabilities include, but are not limited to:

o Reception desk coverage

o Client and staff cancellation management

o Data entry

o Uploading documents into Practice Perfect

o Client tracking and updates

o Data maintenance and reports

o Reference checks for new employee’s

o Other administrative tasks as needed.

• Following the company’s policies and procedures; living our core values
• Communicating respectfully and professionally with families, community partners and colleagues
• Being receptive to feedback and implementing suggestions

Qualifications and Requirements:

The ideal candidate will have:

• Post-secondary or community college education, with 2+ years of administrative experience
• Must be Bilingual; oral and written communication skills in both official languages (English and French)
• High level of professionalism and confidentiality
• Strong knowledge and experience with Microsoft Office Suite and comfortable with technology
• Strong attention to detail, and organizational skills
• Strong interpersonal skills and ability to be flexible
• Ability to take initiative and work independently
• Be willing to complete a criminal record check, vulnerable sector check and Social Development prior contact check within the past five years
• Valid Driver’s license and access to a vehicle as travel may occasionally be required
• Experience in a fast-paced office environment

Deadline for applications: March 15, 2024

We thank all applicants for your interest.

Job Type: Full-time

Salary: $47,000.00-$53,000.00 per year

Benefits:

• Casual dress
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• Vision care

Schedule:

• Monday to Friday

Language:

• Bilingual (required)

Ability to Commute:

• Beresford, NB E8K 1P8 (required)

Ability to Relocate:

• Beresford, NB E8K 1P8: Relocate before starting work (required)

Work Location: In person

Application deadline: 2024-03-13