Assistant Project Coordinator

Key Responsibilities:

• Work as support in the role of Assistant Project Coordinator,

• Assistant Project coordinator for numerous types of construction services

• Coordinate project activities and ensure all tasks are completed on time and within budget,

• Collaborate with cross-functional teams to gather project requirements and ensure all stakeholders are informed of project scheduling/status,

• Track project timelines, deliverables, and milestones to ensure timely and successful project completion,

• Assist in the development of project plans, research, schedules, and budgets,

• Schedule regular project meetings for the Project Coordinator to update team members on project status and address any issues that may arise,

• Prepare and distribute project documentation and reports as needed/requested,

• Identify and mitigate project risks to ensure successful project delivery,

• Foster positive relationships with clients, vendors, and team members,

• Documentation: Maintain accurate project documentation, including supplier estimates, signed contracts, change orders, and progress reports,

• Other tasks as requested by the Project Coordinator.

Septic Designs/Installations:

• Gather information to complete Permit Application with various Municipalities/Conservation/Oak Ridges Moraine/other,

• Complete the online Permit Applications with various Municipalities/Conservation/Oak Ridges Moraine/other,

• Request Building Inspections with the various Municipalities/Conservation/Oak Ridges Moraine/other,

• Send completed project documentation as requested by the Municipal/Conservation/Oak Ridges Moraine/other Inspectors,

• Other tasks as requested

Project Administration:

• Prepare project binders

• Maintain and update project binders with information as it becomes available,

• Prepare supplier price binders,

• Maintain supplier information/material price binders,

• File Maintenance – maintain project information in project Folder in “One Drive”,

• Request “Locates” on Ontario One Call,

• Process supplier quotes for materials with Purchase Order,

• Spreadsheet project costs when project is completed,

• Other administration duties as requested.

Job Types: Full-time, Permanent

Salary: $40,000.00-$60,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match

Schedule:

• Day shift
• Monday to Friday

Work Location: In person