Clk 15R - Executive Assistant

Posting Title
CLK 15R - Executive Assistant
Position Classification
Clerk R15
Union
GEU
Work Options
Hybrid
Location
Abbotsford, BC V2S 1H4 CA
Burnaby, BC V3J 1N3 CA
Campbell River, BC V9W 6Y7 CA
Cranbrook, BC V1C 7G5 CA
Fort Nelson, BC V0C 1R0 CA
Hope, BC V0X 1L0 CA
Kamloops, BC V2H 1B7 CA
Kelowna, BC V1Z 2S9 CA
Multiple Locations, BC CA (Primary)
Nanaimo, BC V9T 6L8 CA
Nelson, BC V1L 6K1 CA
Prince George, BC V2N4P7 CA
Smithers, BC V0J 2N0 CA
Surrey, BC V4P 1M5 CA
Vancouver, BC V6B 0N8 CA
Victoria, BC V9B 6X2 CA
Williams Lake, BC V2G 5M1 CA
Salary Range
$57,296.54 - $64,805.30 annually
Close Date
4/1/2024
Job Type
Regular Full Time
Temporary End Date
Ministry/Organization
BC Public Service -> Children & Family Development
Ministry Branch / Division
Specialized Intervention & Youth Justice
Job Summary
Bring your leadership in office administration to this fast-paced role
Pursuant to the federal Youth Criminal Justice Act and the provincial Youth Justice Act, a range of youth justice programs and services are provided throughout the province directly by ministry staff and through contracted agencies. The Specialized Intervention and Youth Justice Branch (SIYJ) supports the justice system by providing the courts with assessments and reports to assist in the imposition of orders and sentences, supervision and guidance of youth in the community, in the administration of orders involving the incarceration of youth and the provision of custody services. Protection of the public is achieved through supervision of youth involved in the justice system, monitoring and enforcement of court orders and especially, the provision of intentionally targeted support and rehabilitative services to youth.
An array of youth justice related services and programs are directly managed by the Branch, and supported by providing guidance, advice and consultation to other youth justice areas within the ministry.
Community-based programs are delivered by the Ministry through service delivery areas while youth custody programs and related youth forensic psychiatric services and adolescent treatment programs and services are administered through the Specialized Intervention and Youth Justice Branch (SIYJ).
The Executive Assistant manages issues and office administration services for the Executive Director of Youth Justice & Youth Forensic Psychiatric Services, Deputy Provincial Director of Youth Custody Services, and Director of Program Support. The Executive Assistant supervises administrative and/or program support staff.
Job Requirements:

• Secondary school graduation or equivalent.
• Experience providing administrative and financial support services for a group of staff.
• Experience leading others.

Preference may be given to candidates with any of the following:

• Five (5) or more years experience providing administrative/clerical support.
• One (1) year or more experience supervising administrative staff in a unionized environment.
• Experience with document tracking systems (CLIFF, eApprovals).
• Experience with Youth Justice specific systems, including CORNET and JUSTIN.

For questions regarding this position, please contact Diane.Bruce@gov.bc.ca .
About this Position:
Flexible work options are available; this position may be able to work up to 4 days at home per week subject to an approved telework agreement.
This position can be based in any Ministry of Children & Family Development office. The locations listed above are to assist applicants in searching for this opportunity and are not a complete list of locations.
Employees of the BC Public Service must be located in BC at the time of employment.
Working for the BC Public Service:
The BC Public Service is committed to creating a diverse workplace to represent the population we serve and to better meet the needs of our citizens. Consider joining our team and being part of an innovative, inclusive and rewarding workplace.
The Indigenous Applicant Advisory Service is available to applicants that self-identify as Indigenous (First Nations, status or non-status, Métis, or Inuit) seeking work or already employed in the BC Public Service. For guidance on applying and interviewing, please contact IndigenousApplicants@gov.bc.ca or 778-405-3452.
The BC Public Service is an award-winning employer and offers employees competitive benefits, amazing learning opportunities and a chance to engage in rewarding work with exciting career development opportunities. For more information, please see What We Offer .
How to Apply:
Your application must clearly demonstrate how you meet the job requirements listed above.
Cover Letter: NO - Please do not submit a cover letter as it will not be reviewed.
Resume: YES - A resume is required as part of your application, however, it may not be used for initial shortlisting purposes.
Questionnaire: YES - You will need to complete a comprehensive questionnaire to demonstrate how you meet the job requirements. Include all relevant information about your educational accomplishments and employment history including job titles, start and end dates (month and year) of your employment, and how you obtained your relevant experience. The questionnaire will take approximately 60 minutes to complete.
Helpful tips, videos and more regarding the application process can be found on the Your Job Application page of MyHR. If you are experiencing technical difficulty applying, e-mail BCPSA.Hiring.Centre@gov.bc.ca , before the stated closing time, and we will respond as soon as possible.
Additional Information:
CRC - A Criminal Record Check (CRC) will be required.
Applicants selected to move forward in the hiring process may be assessed on the Knowledge, Skills, Abilities and Competencies as outlined in the attached Job Profile located at the bottom of the posting.
Applications will be accepted until 11:00 pm Pacific Standard Time on the closing date of the competition.
Job Category
Administrative Services

Category

Administrative Maintenance and Technicians