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SalaryJob Description:
Human Services – Housing Services
Status: 1 Regular Full-time & 1 Contract Full-time up to 12 Months
Work Mode: Hybrid *see below for more details about this work mode.
Who we are:
“Housing Services is passionately committed to ensuring stable, affordable, appropriate housing and supports in Peel. We manage a collaborative system of care focused on delivering services with compassion and respect in a way that preserves dignity.”
What you will do in this role:
What the role requires:
Skills/Abilities:
Perks @ Peel and why you will love working for us:
Work Mode & Job Location: In this role you will have the ability to work remotely and attend on-site when required based on operational requirements at the 10 Peel Centre Drive, Brampton worksite. The frequency of on-site activities may vary on a weekly basis and based on operational requirements. Your remote work location must be located within the province of Ontario.
The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.
Assessment: There will be an Assessment to be completed as part of the recruitment process. All communication will be sent to the email address attached to your application submission.
Interview: Our recruitment process will be completed with video conference technology.
Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.
Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.
Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.
Additional Information:
Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.
Contracts Coordinator
Human Services – Housing Services
CUPE Local 966
Status: 1 Regular Full-time & 1 Contract Full-time up to 12 Months
Salary Range: $55,113 to $64,769 per annum
Work Mode: Hybrid *see below for more details about this work mode.
Location: 10 Peel Centre Drive, Brampton
Hours of work: 35 hours per week
Who we are:
Leads service system planning and management of housing and homelessness programs and services with a view to policy and service integration. Helps improve these services through effective planning, based on local information and research about the needs of Peel’s many different communities.
“Housing Services is passionately committed to ensuring stable, affordable, appropriate housing and supports in Peel. We manage a collaborative system of care focused on delivering services with compassion and respect in a way that preserves dignity.”
We plan, manage and delivery quality, integrated human services and resources that invest in people to enable participation in the changing community and the economy.
What you will do in this role:
In this role, you wil provide financial and administrative services as a member of the Human Services Contract team. Functions performed include financial payment processing for the ongoing administration of all external service contracts and purchase of goods in the Human Services Department. This position will be an integral part of providing front line service to internal divisional clients and external Service Providers. Additional responsibilities include:
- Process contract changes/amendments as directed
- Conduct research and audits
- Process payments for contracted external service providers/vendors/agencies through appropriate business technology (e.g.SDMT, Megamations, PeopleSoft) or accounts payable
- Maintain program and service files and manage information and documentation according to the Corporate retention schedule and by-laws and the Ministry of Community, Social Services retention period
- Liaise with Contract Managers, Accounts Payable, Finance Support unit, external service providers/vendor/agency to ensure accurate payments and financial integrity is maintained
- Identify, research and resolve payment discrepancies and reconcile payments made to external service providers/vendors/ agencies
- Maintain monthly program and payment statistical records
- Calculate and report Overpayments
- Calculate outstanding balances and sent balance owing letters
- Use PeopleSoft to create purchase requisitions, prepare express purchase orders (EPO) and maintain EPO tracking system
- Follow up with and respond to external service provider/vendor/agency inquiries regarding payment issues, invoicing, payment adjustments, overpayments, outstanding balances, payment confirmation, stop payments, contract inquires and financial statement extension
- Monitor program and/or vendor compliance with Contract requirements and follow up as required i.e. WSIB/Certificate of Insurance documents and ELS Financial Statements
- Co-ordinate the completion of year end accrual documentation
- Prepare fax award/regret letters for fax quotes
- Administer and maintain contract and payment related tracking systems including master contract list, service agreement tracking log and other program tracking systems
- Invoice matching and entry in PeopleSoft for payment
- Generate attendance lists using appropriate technology and forward to service providers
- Verifies and processes payments to AP and Finance for external service providers and vendors
- Monthly reconciliation of program accounts to Finance
- Maintain files on annual blanket purchase orders
What the role requires:
- Completion of secondary school diploma with at least one year post-secondary education in finance or a related field (e.g. Finance, Purchasing, Payroll)
- One (1) year of experience is required, preference in accounts receivable or payable
- Experience with program specific database technology including MegaMations are considered assets
- Mathematical/accounting skills with strong attention to detail and accuracy
Skills/Abilities:
- Intermediate skills in Microsoft Office (Word, Excel, Outlook, PowerPoint), Windows, and PeopleSoft
- Organizational skills to function within established office routines and prescribed deadlines
- Solid analytical skills and problem solving skills
- Ability to work in a team environment as well as independently with minimal supervision
- Ability to learn, retain, and adjust priorities to meet the needs of a continuously changing environment
- Ability to multitask in a fast pace environment with continuously changing priorities
- Excellent customer service skills and interpersonal skills
- Strong written and verbal communication skills
- Ability to exercise judgment to support good decision making
- Demonstrate a commitment to diversity, equity, and inclusion through continuous development, modeling inclusive behaviors, and proactively managing bias
** Preference will be given to qualified applicants who are currently in the bargaining unit. **
This position is a bargaining unit position represented by CUPE Local 966. Continuous employment is not guaranteed and may be subject to layoffs as outlined in the Collective Agreement Article 15.
Perks @ Peel and why you will love working for us:
- Comprehensive Health, Dental, Vision benefit plan (Regular Full-time)
- Automatic enrolment into OMERS pension plan (where applicable)
- Accrue Vacation on a monthly basis starting at 2 weeks per annum (Regular Full-time)
- % in lieu of benefits (Contract Full-time)
- 3 Paid personal days
- Supportive leadership and a culture of respect and inclusion
Work Mode & Job Location: In this role you will have the ability to work remotely and attend on-site when required based on operational requirements at the 10 Peel Centre Drive, Brampton worksite. The frequency of on-site activities may vary on a weekly basis and based on operational requirements. Your remote work location must be located within the province of Ontario.
The Region of Peel offers job based flexible hours of work that allows employees to manage personal and professional responsibilities while at the same time ensures business operational needs and customer service expectations are achieved.
Assessment: There will be an Assessment to be completed as part of the recruitment process. All communication will be sent to the email address attached to your application submission.
Interview: Our recruitment process will be completed with video conference technology.
Kindly ensure to regularly monitor your spam and junk email folders, as important communications regarding your application may be directed there.
If this opportunity matches your qualifications and experience, please apply on-line.
About Us: Peel Region consists of the cities of Brampton and Mississauga, and the town of Caledon. Peel Region delivers essential services to more than 1.5 million residents and approximately 175,000 businesses.
We’re working to create a community that is safe, inclusive, and accessible. A place where everyone feels they belong and can access the services they need to thrive throughout each stage of life.
Our workforce is 6,700 strong and since 1974, we’ve been delivering a wide range of resident focused services. Our services include paramedic services, health programs, long-term care and services for seniors, child care support, garbage collection and recycling, waste water and water treatment, road maintenance, financial assistance, and housing support.
Recognized by Canada's Healthy Workplace Month® with the Great Employer Award presented by Excellence Canada, Peel Region is a place where everyone feels they belong. We strive to develop a workplace that values and respects diversity, practices inclusion, recognizes the unique contributions and abilities of all people and facilitates innovative thinking. At Peel Region, people come first. Each employee has an important role within our community and when we work together, it’s impactful. We encourage you to join us in delivering essential services and programs to our diverse community. You won't find a better opportunity than Peel Region.
Additional Information:
Peel Region is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.
Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca
Peel Region is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation, please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca
Please be advised, Peel Region uses email to communicate with applicants for open job competitions and does not use AI technology in any part of the recruitment process. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e., testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.
