Document Controller

Job Title: Document Controller

Job Overview: As an Aviation Document Controller, you will play a crucial role in managing and maintaining critical documents for our organization. Your primary responsibility will be to ensure the accuracy, completeness, and accessibility of documents essential for regulatory compliance, operational efficiency, and safety within the aviation industry. Your meticulous attention to detail and adherence to document control procedures will be essential in supporting the smooth functioning of aviation operations.

Key Responsibilities:

• Document Management:
• Establish and maintain a centralized document management system for all aviation-related documents, including manuals, procedures, certifications, and licenses.
• Organize and categorize documents in a systematic manner for easy retrieval and reference by relevant stakeholders.
• Ensure that all documents are accurately labeled, indexed, and stored securely to maintain confidentiality and integrity.
• Regulatory Compliance:
• Ensure that all business documents adhere to regulatory requirements, including formatting, content, and version control.
• Collaborate with regulatory agencies during audits and inspections, and other teams within the business as needed, providing necessary documentation and ensuring compliance with regulatory directives.
• Revision Control:
• Manage the revision process for documents, including tracking changes, obtaining approvals, and implementing updates in a timely manner.
• Maintain a comprehensive revision history for all documents, clearly documenting changes and ensuring that the latest versions are readily accessible to authorized personnel.
• Coordinate with relevant departments to communicate and implement document revisions effectively.
• Quality Assurance:
• Conduct regular reviews of documents to verify accuracy, completeness, and consistency.
• Implement quality control measures to identify and address any discrepancies, errors, or omissions in documentation.
• Collaborate with internal stakeholders to address feedback and continuously improve document control processes and procedures.
• Training and Support:
• Provide training and guidance to staff members on document control policies, procedures, and systems.
• Serve as a resource person for document-related inquiries, assisting users in locating, accessing, and understanding relevant documents as needed.
• Offer technical support and troubleshooting assistance for document management software and tools.

Qualifications and Skills:

• Post secondary education in business management or technical records documentation considered and asset.
• Proven experience in document control, preferably within the aviation industry.
• Proficiency in document management software and Microsoft Office applications is an absolute must.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Ability to work effectively under pressure and meet tight deadlines.
• Certification in document control (e.g., Certified Document Controller) is desirable.

Conclusion: As a Document Controller, you will be instrumental in ensuring regulatory compliance, operational efficiency, and safety within our business. By meticulously managing documents and supporting document control processes, you will contribute to the overall success and reliability of aviation operations. If you possess strong organizational skills, attention to detail, and a passion for excellence, this role offers an exciting opportunity to make a significant impact in the dynamic field of aviation document management.

Job Type: Full-time

Benefits:

• Company events
• Dental care
• Employee assistance program
• Extended health care
• On-site parking
• Paid time off
• RRSP match
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay
• Overtime pay

Ability to Commute:

• Springbrook, AB T4S 0E2 (required)

Work Location: In person