Exec. Administrative Assistant I – Greenville, Sc

The Executive Administrative Assistant I provides highly skilled, diversified, confidential and administrative support of an executive nature to a senior executive of a Company division, performing complex and technical activities requiring considerable discretion and independent judgment. Works with persons at all levels of the company, as well as external organizations and customers and handles highly confidential materials. Facilitates management details and serves as an intermediary with important delegated administrative functions to relieve executives of administrative responsibilities and details. May supervise various offices administrative and support personnel. Coordinates and facilitates high-level executive functions with wide latitude for independent judgment. Assists with numerous highly confidential functions including merger & acquisition early stage meetings and due diligence document organization. Compiles, formats, prepares and distributes Board of Directors and Committee meeting materials, minutes and records.

• Schedules appointments and coordinates arrangements for meetings, conferences and travel.
• Answers telephone, screens calls, takes messages and receives visitors.
• Prepares, composes and types letters, memos and other Company correspondence; maintains correspondence file; types confidential information.
• Organizes mail and other paperwork; determines appropriate recipient; responds independently when appropriate; calls attention to priorities.
• Establishes and maintains highly confidential files and records.
• Researches information and prepares data and special reports, providing analysis and summarizing data. Conducts special projects as assigned.
• Compiles and formats reporting for Board of Directors and subcommittees. Prepares and distributes Board and subcommittee meeting minutes and records.
• Acts with authority on administrative functions in the absence of supervisor. Provides divisional and departmental administrative coordination. May supervise various offices administrative and support personnel, assigning, prioritizing and monitoring work.
• Must be eligible for employment under regulatory standards applicable to the position.