Executive Administrative Assistant

Harvard Developments, a leading investment and property management firm with a national and international presence, is seeking an efficient and experienced Executive Administrative Assistant.
In this high-profile position, you will be responsible for providing confidential executive assistant support and administering a variety of activities such as critical dates, database information, general accounting, and superior response to internal and external stakeholders. As the ideal candidate, you will possess a minimum of five years of administrative assistance experience and will have demonstrated the ability to adapt quickly, to be detail orientated, to have exceptional organization skills and to work within and meet various deadlines.
At Harvard Developments, we value individuals with superior verbal and written communication skills, the ability to manage multiple processes, and advanced skills in MS Word and Excel. In addition to your technical skills, your innovative thinking, positive attitude, cooperative talent, motivation, and willingness to experience a fast-paced environment are integral to this role.
The successful candidate will be expected to assist in managing the day-to-day executive support and handle confidential company and personal matters with discretion and professionalism. You will have the opportunity to collaborate with a dynamic team by providing support to senior executives in a fast-paced environment while maintaining a high level of organization.
Responsibilities for this position will include but are not limited to:

• Providing varied and diverse confidential administrative support to senior executives.
• Managing calendars, communications, meetings, and scheduling.
• Assisting with project coordination and management.
• Researching and compiling information on various projects and initiatives.
• Handling incoming correspondence, inquiries, and requests predominantly via phone and electronically.
• Coordinating travel arrangements, including flights, hotels, and other logistical needs.
• Managing expense reports and budget reconciliation.

Preference will be given to an individual who possesses:

• Minimum of five years' administrative assistance experience.
• Superior verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Demonstrated ability to prioritize multiple tasks and meet deadlines.
• Exemplary organizational and analytical skills.
• Innovative thinking and positive attitude.
• Ability to work independently and as part of a team.
• Advanced skills in MS Word and Excel.
• Flexibility to potentially work varied schedules during certain times of the year.
• Bachelor's degree preferred.

What you can expect from Harvard:

• Competitive salary and health benefits within the real estate management industry, along with an incentive opportunity, pension & group RRSP.
• Additional benefits including children’s scholarship and a wellness program.
• Strong corporate values in a flexible, performance driven and merit-based work environment.
• Comprehensive orientation, training, and on-the-job support.
• Encouragement of lifelong learning through education and training opportunities.

As a key member of Harvard Developments’ head office team, you will be joining a dynamic and growing organization. We pride ourselves in providing an inclusive environment that promotes collaboration, innovation, and growth.
If you are looking for a challenging and rewarding career opportunity, please apply with your resume in confidence at harvard.ca.