Executive Assistant

Executive Assistant – Land & Resources Department

Yaq̓it ʔa·knuqⱡi’it (Tobacco Plains Band) is a rural First Nations community located near Grasmere BC in one of the most beautiful and natural parts of British Columbia. We are currently seeking a highly skilled, well organized Executive Assistant for our Land and Resources Department.

Responsibilities Include:

• The Executive Assistant (EA) is responsible for providing high level executive support to the Director, Lands and Resources.

• Maintains awareness of all department functions, goals, deadlines and priorities.

• Coordinates external and internal meetings and provides related documents, correspondence and files required for the meetings.

• Prepares correspondence, speaking notes, and develops media releases. • Organizes travel plans and accommodations.

• Acts as initial point of contact for the Director, receiving, screening, prioritizing and organizing emails and phone calls to ensure timely informed attention to issues, opportunities and requirements.

• Organizes and maintains office files, meetings, schedules, budget information and reports to ensure the smooth operation of the department. • Is responsible for document management within the department.

• Undertakes research and assists with the development of funding proposals, reports and communications.

• Maintains strict confidentiality and handle situations with tact and diplomacy. • Other related duties as assigned.

Qualifications:

Business Administration Diploma or equivalent.

Working knowledge of forestry and/or mining industries preferred.

Minimum of five years of experience within an office administration environment

Advanced knowledge of Word, Excel, Publisher

Well organized

Ability to work independently and as part of a team.

Excellent inter-personal skills

Excellent communication skills

Demonstrated ability to maintain confidentiality.

Knowledge of traditional lands.

All applications welcome.

Preference will be given to Yaq̓it ʔa·knuqⱡi’it members and
Ktunaxa and First Nations applicants.

Job Type: Full-time

Salary: $24.00-$30.00 per hour

Expected hours: 37.5 per week

Benefits:

• Company pension
• Dental care
• Extended health care
• Life insurance
• Vision care

Schedule:

• 8 hour shift

Education:

• Secondary School (preferred)

Work Location: In person