Executive Assistant

TheExecutive Assistant role is responsible for supporting 2 to 3 senior executives at any one time. They will perform a variety of complex and confidential administrative support functions for the executives, well as managing confidential correspondence and generally streamlining administrative procedures as required.

In this role, the person will actively and proactively discover new ways to perform their job more efficiently and effectively to allow the business stakeholders to focus on their primary job responsibilities. This role has a varied and complex workload and must balance reactive and proactive responsibilities to meet internal and external deadlines.

Responsibilities will include:

• Provides ongoing administrative support including managing calendars, travel and expenses;
• Partners with teams across Believeco:Partners to optimize and streamline processes;
• Ensures the smooth and adequate flow of information in support of the executives;

• Completes special projects by organizing and coordinating information and requirements; planning, arranging, and meeting schedules and monitoring results.

We're looking for someone with:

• Well-honed interpersonal and communication skills will provide the sensitivity and relationship building skills required to work collaboratively with staff and outside organizations;
• Excellent communication skills, both written and verbal and successful track record in working with staff at all levels;

• High level of critical and logical thinking, analysis, and reasoning skills to lead operational excellence

• Business minded to recommend solutions to the executives and colleagues
• Proactive; demonstrates time management, planning, and organization skills with the ability to work on a wide range of issues simultaneously within tight deadlines;
• Excellent relationship-building skills: has the ability to influence without authority, develop consensus, and build rapport with a wide variety of people;
• Process-oriented with a 'hands-on' approach;
• Ability to prioritize and effectively deliver on a complex portfolio of work meeting deadlines and budgets, while ensuring high quality work.
• Effective attention to detail and a high degree of accuracy;
• High level of integrity, confidentiality, and accountability;
• Strong technical ability and experience with a range of software applications such as MS Office, particularly an intermediate working knowledge of Excel.

More generally, we are looking for someone to:

• Demonstrate a passion for learning, both to improve your skill set as well as develop a better understanding of our clients and our company;
• Demonstrate a willingness to roll up one’s sleeves and employ a “can do” attitude across all tasks;

• Establish a good working relationship with colleagues across Believeco:Partners.

Qualifications:

• Post-secondary education;
• Minimum of ten (10) years work experience in an administrative role in a fast paced environment
• Successful background / reference check.

Work conditions:

• We employ a hybrid work model with the expectations that individuals attend their closest office if they are within a 45 km radius 3 days per week. If outside of this radius we encourage individuals to attend functions when possible to help drive connection to local colleagues and support a strong company culture.
• Overtime, as required
• Use of desktop computer and peripherals

We are Believeco:Partners

Believeco:Partners is an independent owner, operator and builder of the foremost partner-led marketing, communications, and engagement agencies. Made up of Believeco, our full-service marketing agency, Argyle our public relations and advisory engagement agency and Castlemain, our Indigenous advisory firm. With over 300 people, across seven offices, in 6 provinces and 2 countries, our goal is to be one of North America’s largest and most acclaimed full-service agencies.

An equitable employer:

Believeco:Partners is committed to advancing equity, diversity, and inclusion in all its forms, a commitment that enriches our company culture, the ideas that we generate, and the quality of service that we provide our clients. We encourage applications from Indigenous communities, racialized communities, women, persons with disabilities, LGBTQ2S+ people, and people from other historically marginalized communities.

Believeco:Partners is committed to providing employment accommodation under the Human Rights Code and the Accessibility Disabilities Act provincially by providing employment accommodations. If you are a job applicant with a disability, Believeco:Partners will make every effort to accommodate you throughout the recruitment process. Please inform us if you require any accommodation, and we will work with you to meet your needs.

At Believeco:Partners, we recognize that the best candidate may not meet all the criteria listed above. We encourage all those interested and with relevant experience to apply even if you don’t match the job posting perfectly. We welcome creative, out-of-the-box thinking, and lived-experience and we strive to provide an environment for best-in-class innovation that quickly and fulsomely meets our clients’ needs.