Executive Assistant Topline – Danone Canada

Purpose of position:

The main responsibility of this position is supporting the Topline leadership VPs of Danone Canada, thus helping them in their day-to-day activities to drive sustainable profitable growth for the company.

More specifically :

• Responsible for managing the agenda of the three topline VPs so that it is extremely organized, properly planned, and serves as a source of detailed information.
• Responsible for managing the expense reports of each VP in a timely manner
• Responsible for all travel arrangements of each VP (flights, hotels, transfers etc)
• Coordinates logistics details for various topline leadership meetings and off-sites.
• Supports the coordination of the National meeting
• Responsible for the logistics of the monthly teams meeting.
• Responsible for updating the different team’s information such as email list, birthdays, years of service in all our systems
• Helps in the coordination of the KIETLARA events – ensuring that all registrations, invitations, sponsorships, etc. are done for every industry event Danone wishes to participate in a timely manner and according to Danone compliance.
• Acts as back-up for the Senior Executive Assistant to the President during her absence.
• Along with other members of the Sunny Team, participates in the organization of special events as well as special projects with cross-functional teams.
• Responsible for managing and updating the function’s budget
• Respond to any adhoc request from topline teams, which will be necessary to the good functioning of the daily activities.

#LI-NORAM

#LI-HYBRID

Core Skills for Role Success:

• Possess and maintain a high level of expertise in administration for VPs
• Collaborative, professional and resourceful mindset and attitude; dealing with high ranked people both inside and outside Danone
• Ability to navigate in a fast-paced, deadline-driven and ever-changing environment
• Ability to use the following systems:
  • OneBuy, Concur (travel tool), Teams, One Note, Webex, Docu-sign
  • Concur (travel tool)

Are you ready to join our incredible team? Here’s what you can look forward to when you become part of Danone:

• We have been named one of Canada's top 100 employers for five consecutive years and are proud to be a certified B corporation®

• Our benefits package includes a core health plan with 100% coverage and no waiting period. We also provide flexible credits for a wellness account, a health spending account, and an RRSP. Additionally, we offer a competitive matching group retirement savings plan. Our parental leave benefits support both primary and secondary caregivers. Our employee assistance program and telemedicine service are also available to support your well-being.

• Enjoy our flexible and hybrid guidelines that let you design a work model and schedules that best suits your needs. Danone’s innovative and flexible vacation policy let you take as much paid time off as you need. We also offer a summer schedule and no-meeting Friday afternoons. Our onsite workplaces’ features include collaborative working spaces.

• We prioritize your professional growth and development through various training initiatives, both in-house and online. We also offer mentoring, leadership development programs, tuition reimbursement to support your career advancement.

• Make a difference in the community as we are a founding partner of the Breakfast Club of Canada. For 25 years, we have worked alongside the organization to provide children with regular access to a nutritious breakfast in a comfortable environment, helping them reach their full potential.

• What are you waiting for? Join our team and enjoy these exceptional benefits!

Danone Canada is a business unit of Danone and operates from headquarter offices in Boucherville, Quebec, and Toronto, Ontario. Danone Canada is the country’s largest consumer-facing B Corporation, demonstrating that the company meets the highest standards of social and environmental performance, accountability, and transparency. From year to year, Danone is recognized as one of Canada’s Top 100 Employers for its forward-thinking work environment and was awarded the Parity Certification Women in Governance for our commitment towards gender equality in the workplace. We have 500+ employees across Canada that are engaged and energized to deliver Danone’s mission: Bringing health through to food to as many people as possible, by working on strong brands such as Activia, Oikos, Danone, Silk, International Delight and many others. Come join our movement for a healthier world: One Planet. One Health BY YOU.

Danone Canada doesn’t just welcome what makes you unique, we value it. We’re proud to provide equal opportunities to all employees and applicants for employment without regard to cultural background, religion, disability, sex, sexual orientation, gender identity and expression or age. Faithful to our values of openness and humanism, all our employees share the commitment to engage one another with dignity and respect.

Danone Inc. is committed to complying with its obligations under the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Danone Inc. will make reasonable efforts to provide accommodation throughout its recruitment process, to the point of undue hardship, and will work with applicants requesting accommodation at any stage of this process. Questions concerning the availability of accommodation in the recruitment process may be forwarded to INFORMATION@danone.com.

Please note that this posting has been written in the masculine form solely to shorten the text. We promote diversity and encourage all people with the skills mentioned in this posting to apply for this position.