Executive Assistant, Maintenance

As the largest operating company in the integrated TransLink enterprise, Coast Mountain Bus Company (CMBC) operates a fleet of clean-fuel conventional and community shuttle buses, zero-emission trolley buses, and passenger ferry SeaBuses in Metro Vancouver, the largest single transit service area in Canada.

At CMBC, one of BC’s Top Employers, we're committed to providing an innovative, healthy, and engaging workforce. This is reflected in our workforce of over 5,500 employees performing over 400 unique jobs, who are committed and empowered to deliver service that attracts nearly 1.1 million passengers daily and connects people, businesses, and communities in the Metro Vancouver region.

We have the important job of helping our passengers get to work, appointments, visiting with family and friends, and back again every day. Metro Vancouver relies on us, and we take that as a point of pride.

Provides confidential clerical and administrative support at the executive level for various departments within Maintenance at Coast Mountain Bus Company (CMBC). Coordinates confidential information and documentation flowing to and from the office of the Vice President (VP), ensuring accurate and timely delivery of administrative services, and keeps the VP apprised of issues and activities. Interacts with all levels of the organization and external stakeholders to convey information and promotes positive and respectful relationships

EDUCATION AND EXPERIENCE:

The competencies for this position would be acquired through successful completion of a Diploma in Business Administration or other relevant area of study. Plus three (3) years progressively responsible administrative experience in a client service-oriented environment, requiring a high degree of confidentiality.

OTHER REQUIREMENTS:

Strong interpersonal skills including tact, diplomacy, and confidentiality.

Strong verbal and written communication skills.

Strong organizational skills to coordinate multiple tasks and projects.

Strong numeracy skills and experience in applying basic accounting functions.

Proficiency on all office software, including word processing, spreadsheet, and presentation software and web-based HRIS systems.

Familiarity with CMBC’s corporate structure and political environment.

Familiarity with accounting principles to assist in expense monitoring, budgeting and reporting.

Recruitment Process: An applicant will be required to demonstrate their suitability for this position by meeting the minimum level of qualifications and experience in order to be invited into the selection process. A standard interview format will be used including general, scenario and behavioural descriptive interview questions.

37.5 hours per week.

Hybrid

This position offers the flexibility of working both on-site and remotely within B.C.

Salary $59,079 - $73,849 per annum (Actual salary offered will be commensurate with education, experience and internal parity).

The Total Compensation Package includes Extended Health, Dental, Transit Pass and enrollment in the Public Service Pension Plan. Focus on your development through tuition reimbursement, training, and mentorship programs. Enjoy a variety of health and wellness programs, including access to gym facilities. Speak to us to know more about what we offer.

Please click the 'Apply' button at the top right corner or go to https://www.translink.ca/About-Us/Careers.aspx to apply for this position and view instructions on the process.

INSTRUCTIONS: Please save your (1) cover letter, and your (2) resume as one pdf document prior to uploading your application on-line.

Posting Date: December 22, 2023
Closing Date: Open until filled

Please note that only those short listed will be contacted.

Having trouble applying? Please view the System Requirements & FAQ's by going to http://www.translink.ca/careers.

Coast Mountain Bus Company is committed to employment equity and building a diverse workforce, representative of the customers we serve and the many communities in the Metro Vancouver region. We welcome and encourage Indigenous applicants, people of colour, all genders, 2SLGBTQ+ and persons with disabilities to apply. Learn more about TransLink's commitment to equity, diversity and inclusion.

Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, simply email us at jobs@coastmountainbus.com