Executive Assistant/Office Manager

Are you passionate about executive support and enhancing organizational efficiency?

A proactive problem solver with strong multitasking skills?

Do you thrive on fostering a positive and collaborative office environment?

We're in search of an experienced professional to join our Corporate team. If you take pleasure in offering high-level administrative support to our Leadership team and coordinating the Corporate Administrative department's workflow, this unique role is for you. We value integrity, efficiency, and a commitment to confidentiality in this position.

Please review the required skills and experience. If you feel that you’re the fit for this opportunity, please apply.

KEY RESPONSIBILITIES

• Assist VP & GM with organizing and prioritizing organizational initiatives;
• Scheduling and maintenance of calendar for VP & GM;
• Project coordination for various corporate initiatives as required;
• Liaison for Leadership team to ensure smooth communication across all departments;
• Compose and distribute correspondence, both internal and external;
• Compiling and creating detailed reports and presentations;
• Transcribe detailed meeting minutes for various Corporate meetings;
• Ensure proper work flow of administrative department, assisting where needed;
• Quarterly performance reviews with direct reports;
• Manage Corporate office, ensuring organization and cleanliness of space;
• Administer company travel and event arrangements
• Review and approval of all Corporate AP and employee expenses prior to final signee;
• Maintain current and accurate records of all petty cash expenditures and ensure that adequate funds are available at all times;
• Other duties as required by management

QUALIFICATIONS

• 3-5 Years’ recent, related Administration or Business experience or an equivalent combination of education, training, and experience
• A degree or college diploma in Administration, Business, or Management is an asset
• Demonstrated ability to lead people and get results through others; as well as ability to think critically
• Highly effective in time management and project prioritization
• Excellent organizational and planning skills
• Outstanding communication skills, both written and oral, including the ability to communicate with all levels of the organization
• Willingness to continually upgrade skills via education, coaching or other training opportunities

ABOUT OUR COMPANY:

ECCO Heating Products is a manufacturer and a full-service wholesale distributor of HVAC supplies and equipment with sixteen sales branches located in centers across Western and Central Canada. For over 60 years, ECCO has enjoyed continual growth and achieved market leadership in HVAC.

Job Types: Full-time, Permanent

Salary: $70,000.00-$75,000.00 per year

Benefits:

• Dental care
• Extended health care
• Life insurance
• RRSP match
• Tuition reimbursement

Schedule:

• Monday to Friday

Application question(s):

• Are you legally authorized to work in Canada? Kindly respond with "Yes" or "No"
• Are you available to work exclusively on-site for this position? Kindly respond with "Yes" or "No"
• Have you provided administrative support specifically to Vice Presidents or similar leadership roles in the past?
• How many years of experience do you bring to Executive Assistant/Office Manager roles?
• Have you worked in a corporate environment, coordinating administrative workflows for departments or teams?

Work Location: In person