Facilities and Operations Coordinator

Job Title:Facilities and Operations Coordinator

Location: Hamilton, ON (Detailed office location information can be found by visiting this link: (https://cancer.ca/en/contact-us)

Work Model: In-Person

Salary Band: 3 ($17.43 - $29.48/hour CAD)

WHY JOIN THE CANADIAN CANCER SOCIETY (CCS)?

The Canadian Cancer Society works tirelessly to save and improve lives. We fund the brightest minds in cancer research. We provide a compassionate support system for all those affected by cancer, across Canada and for all types of cancer. As the voice for people who care about cancer, we work with governments to shape a healthier society. No other organization does all that we do to make lives better today and transform the future of cancer forever.

Help us make a difference.

COME AS YOU ARE

At CCS, we embrace everyone’s uniqueness and recognize the strength that lies in differences. We believe in the power of our collective potential and strive to achieve a more diverse, inclusive, and equitable workplace to empower and create opportunities for all. We welcome and encourage applications from all qualified candidates regardless of their gender, age, religion, race, ethnicity, and nationality. Particularly equity deserving groups, such as members of the BIPOC, and 2SLGBTQI+ communities, people living with disabilities, veterans, and anyone who may contribute to the further diversification of the Canadian Cancer Society. Together we unite and inspire all Canadians to change the future of cancer.

JOB OVERVIEW

TheFacilities and OperationsCoordinator works alongside our National Facilities team in order to ensure the optimal working environment for all of the organization’s staff members by providing full operational and maintenance services as well as promoting safety conditions. This part-time position comprises of a 20-hour week with occasional evenings and weekends as needed. The individual in this position will report to the Manager, Facilities and Operations (based in Toronto). This position is based out of the Society’s Hamilton office located at the Juravinski Hospital and Cancer Centre, Lakeview Lodge but will also work as part of the nationwide Real Estate and Facilities team.

WHAT YOU’LL BE DOING:

• Act as primary contact for the Juravinski Hospital and Cancer Centre and liaise with housekeeping/janitorial, HVAC maintenance and plumbing services personnel;

• Support incoming and outgoing mail distribution and deliveries including high volume kitting needs;
• Monitor, action, and redirect request from various departments sent to the Facilities mailbox to support cross functional organization needs;
• Support in the onboarding and offboarding staff with the coordination of the hiring manager;

• Oversee the maintenance & supplies for the Hamilton office;
• Evaluate maintenance requests, set priorities, and process work assignments;
• Assist the Facilities Manager in coordinating emergency evacuation plans, procedures, and drills;

• Conduct weekly inspections of the Hamilton office to assess service levels of external providers, safety, tidiness etc.;
• Conduct daily inspections of the parking lot to ensure proper use of the CCS reserved parking spots;
• Occasional physical effort required in order to assist in operational office and furniture moves;
• Actively contribute to our culture of justice, belonging, equity, diversity, and inclusion by ensuring that all staff feel represented and heard regardless of their gender, age, religion, ethnicity, and nationality or race.

QUALIFICATIONS:

• Administration/operations diploma or equivalent 1-2 years’ experience in an operational environment that supported cross department teams, or comparable education/experience;
• The role requires 1-2 years of general building maintenance exposure with understanding and skills with small repairs, office coordination, etc. and strong understanding of building infrastructure (mechanical, electrical etc.);
• The individual should have beginner to intermediate Microsoft Office skills and be comfortable learning new systems and database entries.
• Superior interpersonal and communication skills.
• Someone who is diplomatic in nature and possesses a high level of professionalism when representing the Society in dealing with internal and external stakeholders.
• Ability to multi-task in a fast paced, cyclical environment while working with multiple stakeholders.
• Must be a team player and a team builder.
• Someone who expresses a sense of urgency and the ability to be proactive on issues and opportunities
• Work independently without regular direct supervision.
• Advocate of the Canadian Cancer Society cause.

WHAT YOU CAN EXPECT FROM US:

CCS offers meaningful opportunities to help make a difference in the lives of Canadians with cancer, their caregivers, families and communities. We are committed to building and nurturing an inclusive community for our employees by highlighting their unique experiences. We value diverse skills and strongly encourage applications from all qualified candidates. CCS is committed to fostering a culture that is inspiring, supportive and exemplifies our core values:

COURAGEOUS UNITED CARING RIGOROUS

HOW TO APPLY:

Qualified candidates are invited to submit their resume, cover letter and salary expectations.

We thank all candidates for their interest and advise that only those selected for an interview will be contacted.

OTHER INFORMATION:

CCS is committed to employment equity and encourages applications from all qualified candidates. In accordance with the local provincial Accessibility Act, accommodation will be provided as requested throughout the recruitment process. We want to make the interview process a great experience for you!

Please note that in keeping with the mandate of CCS to model and promote healthy lifestyles, employees are not permitted to smoke in or about CCS premises or while carrying out CCS business.

As an employer, occupational health and safety legislation requires that we protect our workers from health and safety risks in the workplace. CCS has implemented a mandatory vaccination policy requiring that all staff who work in any of our physical workplaces must be fully vaccinated against COVID-19. All employees will need to attest to their vaccination status through a secure online form or automated applications. Reasonable accommodation and remote working will be discussed on a case-by-case basis.
Privacy Disclosure

We collect your personal information through forms, by phone or in person to evaluate your candidacy for the role(s) you have applied for, to contact you regarding your candidacy, and to generate recruitment-related reports. If selected for a position at CCS the information provided will be used for the purposes of pre-employment checks and added to your employee file. We may share your personal information with third parties, including recruitment consultants, within or outside your province or territory or outside Canada to carry out the purposes identified above, or as required by law. We may contact you by mail, email, phone or text. You can exercise your right to access your information or have it corrected, unsubscribe from communications or withdraw your consent by selecting these options within the ADP system, or by contacting privacy@cancer.ca. For more information about our privacy practices, visit cancer.ca/privacy.

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