Legal Assistant

Competition No: 2024-088

Duration: Regular Full Time

Salary: $5,491 – 5,719 – 5,957 – 6,200 – 6,460/month

Schedule: 70 hours bi-weekly; Monday to Friday from 8:00 AM – 4:45 PM (Nine-Day Fortnight)

Special Notes: Normal for CUPE 23 Inside Division Collective Agreement

Last Updated: 3/19/24

The goal of the City of Burnaby and its employees is to consistently deliver first class service and services to our community. With this in mind, we hire people who share the same passion, those with the drive and determination to grow with and contribute to our already exceptional team. People like you!

This is specialized and complex work in the Legal Department producing and processing legal documentation of moderate complexity related to a variety of land and development transactions, and municipal contracts (such as covenants, statutory right of ways, contracts, leases, licences, and Land Title forms). The position is also responsible for preparing, reviewing, and reporting on a variety of documents related to assigned files; registers Land Title documents and notices; implements and maintains documentation standards established by the Land Title Office and City departments. The incumbent will also prepare and process bylaws and other municipal documents; reviews same for completeness and accuracy prior to approval or execution by senior staff; and obtains and reviews contractor insurance coverage and bonds; liaises with and provides a variety of information and assistance to internal and external contacts related to the work performed; interprets and explains applicable policies, procedures, and requirements, forms and regulations. Develops, revises and upon approval implements new work methods and procedures; provides a variety of administrative and clerical support to supervisors as required. Performs related work as required.

Qualifications include completion of Grade 12 plus completion of related certification, plus considerable related experience in processing legal documentation, preferably in a municipal setting, or an equivalent combination of training and experience. Considerable knowledge of procedures, forms, documents and legal terminology and requirements under the Local Government Act, Community Charter, Land Title Act, Strata Property Act, and other relevant legislation. Knowledge of business English, spelling, punctuation and of modern office practices and procedures in addition to the knowledge of departmental functions, regulations, and practices, as related to the work performed. An incumbent will have sound knowledge of the procedures and rules governing the preparation of City bylaws; considerable knowledge of myLTSA (i.e. Land Title and Survey Authority electronic services), and legal research resources. Ability to review, register and distribute a variety of legal documents of moderate complexity required in rezoning, subdivision, and conveyancing of land, interpret land titles, subdivision plans and other survey plans; to compose routine and non-routine correspondence; maintaining and updating a variety of files and records; ability to establish effective working relationships with a variety of internal and external contacts; and to work with minimal supervision under considerable time constraints. Skill in the use of software related to the work performed. A Legal Administrative Assistant Certificate is required.

Please apply online by March 28, 2024.

At the City of Burnaby, we are committed to fostering an inclusive and diverse workforce that authentically mirrors the vibrant community we proudly serve. We consistently embrace diversity and endeavor to build an inclusive workforce that celebrates the richness of our community. We warmly welcome applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations, and life experiences to join us in shaping a more vibrant and equitable future together.

Copies of relevant professional certificates, degrees, or tickets will be required at the time of the interview.

Please contact People and Cultureat 604-294-7303if you do not receive a confirmation email within one hour of submitting your application online.

We thank all applicants for their interest; however, only those considered for an interview will be contacted.