Maintenance Clerk

Summary:

The Maintenance Clerk assumes all tasks related to the maintenance expenses for the stores and DC's. This includes, but is not limited to, processing invoices and credits in a timely manner, issuing PO's, and completing various reports.

Specific Responsibilities:

• Manages accounts payable - prior to payment, examines invoices to determine the accuracy of the expenditures, ensures all costs are correct, selects the proper account, enters for payment.

• Prepares documents relating to PO requests, gets internal approval, and issues PO's

• Prepares complete and accurate reconciliation accounting reports in timely manner.

• Responds to various queries from clients (vendors, stores) and Maintenance personnel pertaining to maintenance issues in a timely manner.

• Keeps various reports and spreadsheets accurate and up to date.

• Analyses vendor's account/billing problems and acts as a liaison with vendors regarding account reconciliations.

• Assists supervisor and/or Manager with investigating and responding to various inquiries.

• Participates in various projects and multi-store roll-out as the main administrative source (end of year project closing, project opening, contract entries.)

• Files all related documents.

• Executes all other related tasks requested by their respective supervisor.

Qualifications:

• College studies (2 years) with focus on accounting.

• 1-3 years relevant experience in an office environment.

• Intermediate level knowledge of MS Office.

• Excellent data entry skills (fast & accurate).

• Ability to manage and organize workload.

• Excellent communication skills, both written and verbal.

• Working knowledge of SAP an asset.

Relationships:

Internally - Stores, Maintenance team, and various departments.

Externally - Vendors & suppliers