Municipal Office Clerk

Work setting

• Government department and/or agency

Responsibilities

Tasks

• Type and proofread correspondence, forms and other documents
• Receive and forward telephone or electronic enquiries
• Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases
• Sort, process and verify applications, receipts and other documents
• Process incoming and outgoing mail manually or electronically
• Send and receive messages
• Perform basic bookkeeping tasks
• Prepare and format page presentation
• Compile data, statistics and other information
• Prepare invoices and bank deposits
• Provide general information to clients and the public
• Photocopy and collate documents for distribution, mailing and filing
• Order office supplies and maintain inventory
• File material in storage area
• Label files according to retention and disposal schedules
• Label, file and retrieve documents
• Locate and remove files requested
• Store, update and retrieve financial data

Experience and specialization

Computer and technology knowledge

• Microsoft Publisher
• MS Word
• Accounting software
• Quick Books
• MS Excel
• MS Outlook
• MS Windows

Additional information

Security and safety

• Basic security clearance
• Criminal record check

Transportation/travel information

• Own transportation
• Valid driver's licence

Work conditions and physical capabilities

• Tight deadlines
• Repetitive tasks
• Combination of sitting, standing, walking
• Sitting
• Attention to detail

Personal suitability

• Adaptability
• Analytical
• Collaborative
• Creativity
• Efficiency
• Energetic
• Outgoing
• Positive attitude
• Quick learner
• Time management
• Accurate
• Dependability
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Reliability