Office Assistant

Dynamic Signs Inc. is a full-service signage company located in Estevan, SK. We are currently looking for a full time Administrative Assistant.

As an Administrative Assistant you are the first point of contact for visitors and phone inquiries, performing general office duties, supporting bookkeeper, general administrative support, and marketing. The ideal candidate must be self-motivated, willing to work with all personalities, have exceptional communication skills, and have excellent time management ability.

Skills and Abilities

- Experience in an administrative/reception role

- Working knowledge of QuickBooks Online and Microsoft Office applications

- Working knowledge of Corel Draw and/or Adobe Illustrator considered an asset

- Pleasant and professional phone and in-person etiquette

- Motivated team player with a friendly and outgoing manner

- Self-directed, diligent and detailed oriented

- Strong customer service, communication and time management skills

- Excellent verbal and written communication skills

- Ability to multi-task in a fast paced work environment

Tasks

- Greet customers, take orders and messages

- Answer telephone and email enquiries

- Open and distribute regular and electronic incoming mail

- Schedule and confirm customer appointments

- Order office supplies and maintain inventory

- Assist with ordering supplies and materials, maintain tracking spreadsheets

- Invoicing and Accounts Receivable

- Organize all Accounts Payable invoices and receipts for Bookkeeper

- Maintain and manage filing systems

- Type and proofread correspondence, work orders, quotes

- Coordinate customer pickups

- Clean bathroom and front offices

- Social Media posts and updates

Monday to Friday 8am-4pm (35 hours/week)
Group Insurance Benefits (Health, Dental, Vision)

$18.00 to Start
Wage negotiable on experience

Job Type: Full-time

Salary: From $18.00 per hour

Expected hours: 35 per week

Benefits:

• Dental care
• Extended health care
• Vision care

Schedule:

• Monday to Friday

Education:

• Secondary School (preferred)

Experience:

• Administrative: 1 year (preferred)

Language:

• English (preferred)

Work Location: In person

Application deadline: 2024-03-01