Office Coordinator - Part Time

What makes this role important at Ipsos?

We are currently hiring an Office Coordinator to assist with daily functions for running an office. The position is 20 hours per week (5 hours a day x 4 days a week). The successful candidate must work from the office. While the working hours will be mostly consistent, there will be occasions where flexibility is required, as this role may sometimes entail availability early in the morning or later in the afternoon to meet business needs.

What you can expect to be doing:

• Receptionist duties: greet staff and visitors contributing to a welcoming team environment, handle general enquiries, courier, and office mail
• Ensure that the office is running smoothly; areas are tidy, office supply is up-to-date, work with building property management and cleaning staff, Canteen queries
• Set up board rooms and maintain equipment for meetings
• Assisting with planning and organizing of staff events
• Ad-hoc duties and tasks, depending on the demands of the office and western service line leaders.
• Updates to the Business continuity planning, responsible of ensuring the company's operations and processes remain uninterrupted during unforeseen events or disruptions.
• Facilitate the fire exit strategies & post updated materials for the new office space including Health and Safety, Ipsos marketing materials.
• Handle day to day staff inquiries regarding space and ensuring the business needs are satisfied or escalated, supporting general office problem solving.

What success in this role looks like:

• A natural ability and willingness to assist others with a ‘can-do’ attitude
• Computer proficiency with Microsoft office – word, excel
• A calm and professional demeanor at all times
• 1+ years of working within a professional office setting is an asset (but not required)
• Strong organizational and problem-solving skills
• Self-starter and motivated to get the job done

Due to Vancouver local laws, the hourly wage for this role is $20 Canadian.

If you don’t meet 100% of the requirements, we encourage all who feel they might be a fit for the opportunity to apply. We may consider a variety of backgrounds for a particular role and are also committed to considering candidates for available positions throughout our organization, not just the one you’re applying to!

What’s in it for you:

At Ipsos you’ll experience opportunities for Career Development, a flexible workplace policy, and a strong collaborative culture.

To find out more about all the great reasons to work at Ipsos, how we’re making an impact around the world, and more about our benefits and employee programs, please visit:

CA - https://www.ipsos.com/en-ca/opportunities-ipsos

Commitment to Diversity

Ipsos recognizes the necessity of building an inclusive culture that values each employee’s individuality and diverse perspectives. For more than 40 years, our mission has been to generate and analyze data about society, markets, brands, and behaviors to provide our clients with the insights that elevate their understanding of the world. This could not be fulfilled without Ipsos’ diverse employees who compile and analyze this data—they are the essence of who we are and what we do.

We are committed to providing equal opportunity to all employees, creating an environment that promotes inclusion, and enabling employees from all walks of life to flourish. Ipsos encourages our employees to act in a respectful and responsible manner, in line with code of best practices concerning diversity and inclusion, human rights, equality, and civility for every individual.

Ipsos is An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or any other protected class and will not be discriminated against on the basis of disability.

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