- Responsible for designing a delightful and welcoming environment for employees and guests.
- Greet clients in a friendly and professionally manner in person and over the telephone.
- Skillfully answer and direct incoming telephone, email, and online inquiries.
- Direct incoming and outgoing mail; arrange and track couriers
- Collaborate with partners and business leaders to ensure a seamless onboarding journey for new employees.
- Liaise with key suppliers/vendors; ensure contracts are organized and up to date.
- Responsible for maintaining appropriate inventory of stationery and office supplies.
- Coordinate and reconcile invoices for payment with Accounts Payable.
- Update internal process documentation for Reception and the Business Services team
- Ensure meeting rooms and shared spaces are well kept and properly maintained.
- Proactively oversee all property and related items: point person and Landlord liaison for facilities, cleaning & maintenance
- Update internal process documentation for the Business Services team.
- 2+ years of business or office experience in a progressive, fast paced client-facing environment.
- A flair for managing a multiphone line, answering and directing queries from employees and guests.
- Proficient in Microsoft Office: Word, Excel, PowerPoint, and Teams, including Outlook
- Exceptional interpersonal and communication skills.
- Excellent organizational, problem-solving, and time management skills.
- Ability to plan and prioritize projects and tasks in a fast-paced environment with tight timelines.
- Commercial Real Estate experience.
#LI-Onsite
Direct applicants only please, no agencies.
Colliers is an equal opportunity employer and values diversity in its workforce. Colliers encourages applications from all qualified individuals and will accommodate applicants' disability-related needs, up to the point of undue hardship, throughout all stages of the recruitment and selection process. If you require a disability-related accommodation in order to participate in the recruitment process, please contact the recruitment team by email at careers@colliers.com.