Office Coordinator

Nathanson, Schachter & Thompson LLP is a dynamic, 19 lawyer law firm in downtown Vancouver. Our practice is concentrated in civil and business litigation and arbitration. Over its 37-year history, the firm has been consistently recognized as one of Canada's top litigation boutiques. Legal publications rate NST's lawyers as leading practitioners in commercial litigation and dispute resolution and the firm has litigated many of British Columbia's largest and most complicated commercial lawsuits.

Position:

We are seeking an Office Coordinator to join our team. We are looking for someone who can establish and maintain positive relationships with both colleagues and clients while effectively managing their time and a fluctuating workload. This is a full-time (8:30 am – 5:00 pm), in office opportunity and the successful candidate will report to the firm’s Director of HR and Operations.

Key Responsibilities:

Responsibilities may include but are not limited to the following:

· Greeting and directing clients and other visitors in a professional and hospitable manner, answering and transferring incoming phone calls through main switchboard and monitoring general office email inbox for inquiries;

· Overseeing boardroom bookings and ensuring proper refreshments and technology set up for onsite meetings;

· Assisting with general administrative tasks such as scanning, photocopying, faxing, processing incoming and outgoing mail / couriers;

· Ordering and tracking office supplies, ensuring office kitchens are stocked while maintaining general office cleanliness;

· Supporting onsite and offsite paper reduction and destruction initiatives; and

· Providing vacation, absence and over-flow (ex. trial preparation) coverage and support for legal support staff.

· Efficiently coordinating internal office and furniture moves and assisting the Director of HR and Operations with furniture and equipment purchases; and

· Liasing with building staff and occasional contractors regarding facility and parking needs.

· Supporting external IT provider by maintaining software, hardware and tech equipment inventory, helping with preliminary printer problems and toner refills and escalating to Ricoh as needed;

· Maintaining office library resources such as publications and helping with cataloguing and shelving books; and

· Collaborating with the Director of HR and Operations on occasional, and at times confidential, tasks and projects such as preparation of annual budgets, renovations, training sessions, employee onboarding and departures, charitable campaigns, software demos etc.

Qualifications & Qualities:

· 2+ years’ of previous office experience preferred (professional services experience considered an asset);

· Degree, diploma or certificate in business-related program preferred;

· Proficiency with MS Office Suite required;

· Knowledge on best practices regarding utilization of technology and working with digital records to ensure efficient and risk-averse operations considered an asset;

· Ability to maintain strict confidentiality;

· Outstanding customer service skills to support colleagues and external clients;

· Strong attention to detail;

· Ability to multi-task, prioritize work and manage time effectively;

· Ability to work both independently and in a team environment; and

· Ability to work in fast-paced, deadline-driven environment.

Why Apply?

This opportunity would be well suited to a professional who has an aptitude for project management and interest in leveraging technology to work efficiently. The successful candidate will gain experience at a thriving and highly regarded law firm, boasting a dedicated and collegial group of staff and lawyers alike. Working at NST includes mentoring and teamwork across all levels of the firm and provides excellent training for someone seeking to rise to the top of their profession.

The lawyers and staff at NST take pride in working together to provide a very high level of legal service to our clients. Although the pace of work can sometimes be demanding, the office remains a professional and supportive environment where the contributions of each member of the team are respected and valued.

How to Apply:

Interested applicants should email a resume addressed to Christine Drag, Director of HR and Operations (cdrag@nst.ca). Please include the job title in the subject line and provide a summary of your applicable experience in the body of the email.

Job Types: Full-time, Permanent

Salary: $50,000.00-$65,000.00 per year

Benefits:

• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Tuition reimbursement
• Vision care
• Wellness program

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay
• Overtime pay

Ability to commute/relocate:

• Vancouver, BC V6Z 2M4: reliably commute or plan to relocate before starting work (required)

Education:

• Secondary School (required)

Experience:

• law firm: 1 year (preferred)

Language:

• English (required)

Work Location: In person