1. Provides administrative support services for the faculties of Science and Technology office by:
- Providing reception services and responding to inquiries pertaining to Science and Technology programs, screening calls and re-directing inquiries to the appropriate person or persons
- Pick up-drop off and sort mail
- Maintaining files, records and manuals, internal and external directories
- Relaying messages to students
- Providing support to the Program Advisory Committees by coordinating and attending meetings and preparing and distributing minutes
- Coordination and support for programs in the accreditation process
- Attend Chair meetings to record and distribute minutes as required
- Preparing supply orders
- Processes Faculty expense claims and Professional Development applications; reviewing for completeness and compliance with the collective agreement, and administers the first round of approval; coordinates final committee approval for PD funding; processes subsequent expense reimbursement and tracks total department PD funding on behalf of Finance.
- Prepares, codes, and ensures accuracy of payment forms for invoices, expense claims, Visa statements, purchase orders, web requisitions, work requests, payment vouchers and service contracts
- Budget support as necessary
Maintain/update program information on the college website
2. Assist with student orientation, recruitment strategies and activities
3. Assists with the planning, coordination, implementation and tracking of all marketing strategies, promotional material, and activities of all program areas in the portfolio
4. Promotes the programs and services of the portfolio through the implementation of marketing plans, personal contact, media, and other types of marketing activities
5. Coordinates the distribution and tracking of Science & Technology laptops
6. Provides instructional support services by:
- Assist with formatting exams, course outlines, class hand-outs, correspondence, timetables, photocopying, faxing, typing and scanning materials as required;
- Coordinates with support staff at other campuses
- Assists with the administration and coordination of Faculty evaluations
- Type student reference letters, maintain files, process reference requests from employers;
- Order student name tags, photo ID cards, and graduation pins;
7. Assists with the coordination and set up of instructor interviews