Project Coordinator - Hpoa Transition, Information Technology

Part-time, contract (three days per week to March 31, 2025)

The College of Physicians and Surgeons of British Columbia (the College), along with other BC regulatory colleges, is currently undergoing an organizational transition from its current governing legislation, the Health Professions Act, to the new Health Professions and Occupations Act (HPOA). This project is overseen by the College’s HPOA transition project lead under the executive sponsorship of the College’s registrar and CEO. Work done on the College HPOA transition will proceed in collaboration with other BC health regulators, under the aegis of an HPOA transition project led by the BC Health Regulators (BCHR) umbrella organization. This will include participation in regulatory working groups focused on specific areas of regulation impacted by the HPOA.

Reporting to the HPOA transition project lead, the Project Coordinator will be part of a cross-functional team and will work collaboratively with College staff, advisors, and other contractors to implement a comprehensive HPOA transition plan for the College.

We are looking for a service-oriented professional with strong communication skills and a bias for team collaboration. The ideal candidate is an efficient, driven and detail-oriented person who is self-motivated and self-directed.

Duties include but are not limited to the following:

• assist with creating a project charter for the transition, including key deliverables with timelines
• work with the HPOA project lead to develop the project plan, including scope, schedule, budget, risks, project assumptions, constraints, dependencies and delivery approach
• identify, evaluate and manage risks associated with the College’s HPOA transition project
• track project execution status and budget, provide regular reports to the College’s transition team
• act as the main contact for all inquiries related to the transition project, ensuring all partners are well informed and kept up to date on issues that may impact the project
• monitor communications and updates from the BCHR HPOA project, provide status reports and updates from these meetings to the College’s transition team
• participate in regular HPOA leads BCHR working group meetings, as needed
• cultivate and sustain effective relationships with the BCHR HPOA staff and consultants, HPOA regulatory working groups, the College’s executive team, and internal transition team members and consultants
• perform other duties, functions and responsibilities as assigned

Required skills and qualifications include:

• a minimum of three years of progressively responsible experience in a Project Coordinator or project management role; experience working in a health or regulatory organization would be an asset
• bachelor's degree in business administration, project management, health administration, law or related field, or an equivalent combination of experience, education and skills
• project management professional (PMP) or certified associate in project management (CAPM) designation would be an asset
• change management experience, certification, coursework or training would be an asset
• excellent written and oral communication skills and a cooperative and collaborative approach to the work environment are required
• strong meeting facilitation and presentation skills, and the ability to present ideas clearly in audience-appropriate terms
• solid knowledge of or experience with project management best practices and methodologies
• strong communication skills with the ability to respond effective and accurately to project participants, while maintaining an awareness of the impact of decisions and actions
• ability to effectively and accurately respond to the needs of key audiences; awareness of the impact of decisions and actions on the organization and key audiences
• ability to work with senior project team members and drive project progress
• ability to proactively identify project risks and issues, and to develop and analyze solutions to resolve problems.
• strong organizational skills, high attention to detail and ability to think independently are required
• detail-oriented with demonstrated ability to meet deadlines, manage multiple priorities and work effectively under pressure
• excellent computer skills with a demonstrated understanding of Microsoft products, including Outlook, Word, PowerPoint, Excel, Visio and Project

The compensation range for this position is $80,000 to $100,000 per year, pro-rated for part time.

The College is committed to our ongoing journey to be a diverse, equitable and inclusive place to work. All interested applicants, regardless of age, family or marital status, physical or mental disability, race, colour, religion, place of origin, and ancestry, Indigenous identity, gender identity or expression, sex, sexual orientation political belief, socio-economic background, criminal conviction or any other characteristic protected by applicable law, are strongly encouraged to apply. Accommodations are available upon request for candidates taking part in the recruitment and selection process.
 
The College values the strength diversity brings to our workplace, so if you’re excited about a career at the College but your past experience doesn’t align perfectly with the current job postings or you are not ready to apply yet, we encourage you to create an employee profile in the careers portal and our HR team will be able to see your skills and proactively match you with other roles more closely aligned to your experience and skillset.
We thank all applicants for their interest; however, only those selected for interview will be contacted. 

The College of Physicians and Surgeons of BC is located on the unceded and traditional territory of the Coast Salish peoples, including the territories of the hən̓q̓əmin̓əm̓ speaking peoples―the xʷməθkʷəy̓əm (Musqueam) and sel̓íl̓witulh (Tsleil-Waututh) Nations, and the Sḵwx̱wú7mesh-ulh Sníchim speaking peoples―the Sḵwx̱wú7mesh (Squamish) Nation.
We acknowledge the rights and title of BC First Nations whose territories span across the province. These territories recognize that laws, governance, and health systems tied to lands and waters have existed here since time immemorial.