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SalaryPurchasing Clerk
At Halton Region, we treat everyone with respect, honesty, fairness and trust. As an equal opportunity employer, we are committed to establishing a qualified workforce that is reflective of the diverse population we serve. Halton Region is committed to providing accommodation to individuals with disabilities throughout the recruitment process.
As an employer of choice, Halton Region recognizes the many benefits of hybrid work arrangements including flexibility and better work-life balance for our employees. This position is eligible for our Hybrid Work Program.
Posting ID: 2860
Department: Corporate Services
Division: Supply Chain Management
Pay Range: $55,206 - $73,615
Job Type: Permanent
Hours of Work: 35 hours per week
Work Location: 1151 Bronte Road, Oakville, Ontario
Employee Group: OCT
Posting Date: March 12, 2024
Application Deadline: March 25, 2024
Job Summary
Reporting to the Manager, Supply Chain Operations, the Purchasing Clerk will support the creation and administration of purchase orders from internally approved purchase requisitions, contract updates, payment certificates, customs brokerage invoices and prepare assigned reports.
Duties & Responsibilities
- Provide support to Halton staff through the review, creation and issuance of purchase orders from internally approved purchase requisitions.
- Prepare and analyze reports including low value purchase orders, goods receipts/invoice receipt comparison, procurement statistics and open purchase orders.
- Administer Customs Brokerage invoicing clearance.
- Support with vendor summary billings.
- Administrative support for ordering of office supplies.
- Administration of payment certificates on behalf of various departments within the Region.
- Liaise with different end users to complete contract updates and address issues with Accounts Payable.
- Provide purchase orders and other related documentation to vendors and/or staff.
- Perform all duties in accordance with the Region’s Procurement By-law 63-23 and internal procedures and processes.
Skills & Qualifications
Essential
- Post-secondary education in a related field along with a minimum of two (2) years of relevant experience.
- Intermediate knowledge and experience working in Microsoft Office and SAP to enter data and prepare reports using SAP and Excel.
- Understanding of basic accounting principles and procurement practices.
- Effective written and oral communication skills, attention to detail, good judgment, and problem solving.
- Ability to work effectively in a team environment.
- Strong organizational and time management skills, basic negotiation skills.
- Ability to analyze information to be able to interpret and apply policies, procedures, and contract terms.
- An equivalent combination of education and experience will be considered.
Preferred
- A certification from a Procurement or Supply Chain Program (OPBA, NIGP, SCMA), or working towards a certification, is an asset
Important information about your application:
- In accordance with requirements in Ontario Regulation 191/11 – Integrated Accessibility Standards and the Ontario Human Rights Code, Halton Region will accommodate the needs of individuals with disabilities throughout the recruitment process. If you require accommodation at any stage of the recruitment process, please inform the Talent Acquisition representative of the nature of the accommodation(s) you require.
- Please submit your application online. We will accommodate individual needs for applicants with disabilities and others who are not able to apply online. If you experience any issues with submitting your application, please contact HR Access at 905-825-6000 extension 7700.
- Applications will be accepted until 11:59 p.m. on the deadline date specified on the posting.
- We encourage applications from all qualified individuals; however, only those under consideration will be contacted.
- Personal information collected through the job application process will only be used for the purpose of determining qualifications for employment.
- If selected for an interview, you will be contacted by email and/or phone. Please ensure the contact information provided on your resume is up to date and that you check your email and voicemail regularly.
Halton Region serves more than 624,000 residents throughout Burlington, Halton Hills, Milton and Oakville. We are committed to delivering high quality programs and services that make Halton a great place to live and work. We engage great people who contribute to meaningful work that makes a positive difference in our community. At Halton, you are encouraged to grow and succeed in your career and are recognized for your accomplishments and contributions. As an employee, you will be part of a progressive, service focused and award winning employer with a diverse and inclusive work environment.
