Records Clerk

 
Status:
Contract (11-months)
Working Conditions:
On-Site    
Education Level:
High School Diploma
Location:
Niagara, ON
Number of Position(s): 1
Shifts(s):
Days
Travel:
Yes- 10%
Deadline :
March 27, 2024
Electrify your career and help build a brighter tomorrow.
Every generation has a challenge that defines them. At OPG, we are calling on all innovators, disruptors, thought leaders and change-makers. Join us to electrify life in one generation and build a sustainable future powered by our electricity, our ideas, and our people. Join OPG and make history.
Whether you work in the skilled trades or are a business professional, a career at OPG is an opportunity to electrify your life on -- and off -- the job.
ACCOMMODATIONS
OPG is committed to fostering an inclusive, equitable, and accessible environment where all employees feel valued, respected, and supported. If you require accommodation during the application or interview process, please advise us as soon as possible so appropriate arrangements can be made.
If you require information in a format that is accessible to you, # CAMPUS: 
In late 2024, OPG is establishing our new campus at 1908 Colonel Sam Drive, Oshawa, Ontario. The new campus will provide a cutting-edge work environment that fosters collaboration and innovation.
JOB OVERVIEW
Ontario Power Generation (OPG) is looking for a dynamic, strategic, and results-driven professional to join our team in the role of RECORDS CLERK.
This position requires the individual to Perform a full range of document management activities associated with records life cycle phases. Assist in the implementation of document management databases and web pages. Scan documents to into digital systems.
This is an exciting opportunity to work in an environment where you will contribute to OPG’s public outreach, engagement, and education efforts as part of the company’s commitment to growing its social license.
KEY ACCOUNTABILITIES 
Responsibilities are consistent with performing skilled document management operations within a business office setting of
an industrial environment. Perform any activities of a lower level within the same job family. Provide the following records services in accordance with prescribed safety procedures and regulations:
-Receive and prepare documents to be scanned. This means removing staples, post-it notes or other stickers from small format documents (paper up to 11” x 17” in size) so they ready to be fed through the document scanner. For larger documents, it means ensuring that there are no staples or damage and that the document can pass through the scanning device.
-Ability to assign document name and SCI number to the scanned documents for ease of upload to a database.
-Scan both small and large format (larger than 11” x 17” paper) documents using a variety of production scanning equipment.
-Assess the scanned documents to make sure that all received documents have been scanned and that all scans are legible.
-Transmit the finished product to our OPG assigned staff and communicate effectivity with them to make sure that the scans meet their needs.
-Ability to lift-up to 18 kilograms (40 pounds) unassisted and be able to stand for up to an hour at a time when using some of the scanning equipment.
-Perform full range of records activities in various phases of document life cycle management. Maintain follow-up controls for record management as per established records procedures and records retention schedule.
-Perform quality check and carry out audits of all records, verifying integrity and security of documents. Maintain masters and histories.
-Provide a variety of administrative function.
-Operate and be responsible for the routine maintenance of a variety of business office equipment such as personal computers, microfilm processor camera and card duplicating equipment.
-Assist in the testing and implementation of document management databases, web pages, applications and all related tools and systems. Prepare and review procedures, cataloguing and classifying manuals.
-Perform detailed information and literature searches and retrievals, compile bibliographies and carry out research. Order publications and process loan requests and process payments for same if necessary. Maintain a network of external suppliers for publications and documents.
-Provide editorial assistance in the preparation of technical publications, reports, and manuals.
 
EDUCATION
-Minimum Qualifications: Grade 12, or equivalent plus additional short courses in a related field.
QUALIFICATIONS
-1 – 3 years Administrative Experience
-Strong computer knowledge – ability to use Microsoft Excel, Word, PowerPoint, Outlook, and Teams.
-Ability to use Power Apps and Power BI is an asset.
-Must be able to use scanning machines to scan documents.
-Previous experience using AS9 is an asset.
-Good organizational skills
-Demonstrated ability to work independently.
-Demonstrated ability to adapt to changing office environments and assignment levels.
-Demonstrated ability to exercise mature judgment and initiative.
The successful candidate will exhibit uncompromising integrity and commitment to upholding corporate values, and the OPG Code of Business Conduct.
What Makes a Career at OPG Different?
As Ontario’s largest clean energy generator, we’re building, expanding, and innovating the equipment and technology that keeps Ontario powered with clean, reliable energy.
At OPG, our values are our strengths.  They are fundamental truths about our organization that don’t change: 
Safety
– it’s our business
Integrity
– always lead with integrity
Excellence
– never satisfied with good enough
Inclusion
– working together for powerful outcomes
Innovation
- creativity accelerates possibility
Here's why OPG might just be the ideal workplace for you:
-Exceptional range of opportunities province-wide
-Long-term career growth and development opportunities
-Electricity is vital to the province and OPG’s clean electricity is helping decarbonize other sectors.
 
Our promise to you:
-We care about the safety and the well-being of our employees. It is our utmost priority.
-A supportive work environment where you can be your best every day.
-Opportunities to stretch and develop.
-Offer different ways for you to give back to communities where we operate.
-Partner with Indigenous communities and support local businesses.
-We support employment equity, diversity and inclusion.
 
Are you ready to start a career that has the power to electrify life on and off the job? Apply now.
APPLICATION PROCESS
Please submit your application online at
jobs.opg/
by 11:59 PM E.S.T.,
 March 27, 2024 .  OPG thanks all those who apply; however, only candidates considered for an interview will be contacted.