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SalaryTFNEDC Executive Assistant
Position Details:Salary information: $26-$29 per hour
Department: TFNEDC Office Status: Fulltime, Permanent
Location: Tofino, BC Probation Period: 3 months
Reports to: Economic Development Officer Job Classification: To be determined
Position Summary:
Tla-o-qui-aht First Nation Economic Development Corporation is seeking an individual to
provide a broad range of executive administrative services required to support the
TFNEDC Economic Development Officer and other senior management.
Duties and Responsibilities:
Provide superior administrative support for the TFNEDC Economic Development
Officer, including managing schedules/calendars, making travel arrangements,
and addressing administrative problems and inquiries as appropriate
Manage scheduling for company executive(s)
Draft, review and send communications on behalf of company executive(s)
Organize and prepare for meetings, including gathering documents and
attending to logistics of meetings
Answer and respond to phone calls, communicate messages and information to
the executive
Prioritize emails and respond when necessary
Coordinate travel arrangements
Maintain various records and documents for company executive(s)
Coordinate, organize, and arrange for meetings and other special events, as well
as their corresponding documentation, for the TFNEDC Economic Development
Officer
Arrange and coordinate TFNEDC Board meetings, including the preparation of the
agenda, minutes, and corresponding documentation;
Manage communications including screening and prioritizing phone calls,
reviewing and prioritizing phone messages, email communications, and sorting
and prioritizing mail;
Create, compose, and edit technical and/or administrative correspondence and
documentation;
Prepare periodic and special reports, manuals, and correspondence;
Organize documentation through photocopying and filing, including motions and
the work of TFNEDC Economic Development Officer and TFNEDC Board;
Makes purchases as required and approved with corresponding invoices for
TFNEDC Economic Development Officer file;
Represent the TFNEDC at community functions as required;
Maintain the Board Orientation Manual;
Assist the HR Manager in organizing and maintain records activities
Other duties as assigned.
The above statements are intended to describe the general nature and level of work being
performed by the incumbent of this job. They are not intended to be an exhaustive list of all
responsibilities and activities required of the position.
Qualifications:
Education, and Experience
Administrative assistant certificate or equivalent
2-year experience in an administration or office environment
Data entry experience is an asset
Knowledge, skills, abilities, and attributes
MS Office (including Word, Excel, PowerPoint, Outlook), Internet web browsers,
Adobe Acrobat
Attention to detail, forward thinking
Solid verbal and written communication skills, good typing skills
Interpersonal skills
Strong organizational skills, time management, establish priorities
Complete understanding of confidentiality and non-disclosure
Professional conduct, sound judgement, tactful and respectful, diplomacy
Socially sensitive and be a team player
Additional assets
Preference for a qualified Aboriginal candidate
Post-secondary studies in business or administration disciplines
Working Environment:
Works in an office setting, primarily in a stationary position for the majority of the
day.
Uses computer and telephone throughout day.
Must able to remain stationary for prolonged periods of time.
Other requirements
Valid Class 5 drivers license with reliable vehicle as travel will be necessary at times.
Successful Criminal Record Check
References
Applications will be accepted until March 28, 2024 @ 4:30pm
Submit your resume and cover letter demonstrating how you meet these qualifications to:
Lis Kingsley, Human Resources Manager
Email: jobs@tla-o-qui-aht.org
or drop at the office in a sealed envelope at #1119-A Pacific Rim Highway, Tofino.
