24-02 Facilities Business Partner

The Opportunity

The Facilities Business Partner is responsible for executing the strategic vision of Technical Safety BC’s office standards, fleet and facilities management, and premise security across the province.

As a Facilities Business Partner, you will:

• Collaborate with the leader on updating and refreshing department’s strategy and indicators.
• Work collaboratively with the leader and provide key insights to develop the capital and operating budgets for Facilities and Fleet to ensure cost effective and efficient utilization of resources while meeting the program’s objectives.
• Be the point of contact for all Facilities and Fleet-related projects.
• Assist the leader with ensuring compliance of the department’s processes.
• Identify resolutions to problems related to adherence to Technical Safety BC facilities and fleet security and quality standards.
• Manage vendor relationships, including janitorial services, landlords and sub-trades, fleet management provider and related vendors, ensuring that all work and service delivery meets Technical Safety BC standards.
• Research and recommend options for continuous fleet improvement including fleet composition, replacement schedule and future needs.
• Facilitate fleet inquiries related to repairs, maintenance, insurance, and the collection of Quarterly Reports.
• Manage and ensure aesthetic and physical alignment of all current and new Facilities with the organization’s culture and needs.
• Ensure Technical Safety BC’s premise security system (video invigilation and access control), processes and procedures are in place and meet the corporate security. standards. Identify system and process gaps and proposes changes to the Leader, Corporate Services and VP, Finance.
• Manage office locations, space planning, moves and reconfiguration of current office space to support efficient teamwork, effective delivery and ensure timely maintenance.
• Work with the leader in finding locations and engaging internal and external stakeholders for office relocations/openings.
• Research and identify options for new office locations and initiate conversations with landlords regarding lease agreements.
• Manage lease agreement compliance for office’s entire lifecycle, including office closure where they will engage internal and external stakeholders.
• Administer and monitor accommodation leasing agreements for all new and existing properties to ensure that terms meet the operational and financial requirements of Technical Safety BC.
• Manage tenant improvement projects. Meet with internal clients, develop project plans, and work closely with vendors and contractors to manage the project through to completion.
• Identify furniture needs and aligns to Technical Safety BC facilities standards. Negotiate and coordinate with vendors within established guidelines.
• Represent Facilities in the business continuity process. Provide insights and recommendation to the Business Continuity lead to ensure successful outcomes if the plan is activated.
• Support Leader, Corporate Services with departmental projects as needed.
• Travel between BC regional offices and vendor sites.

Knowledge, Skills & Experience you have:

• 5 – 7 years’ experience in facilities and asset management or related experience, including negotiation and project management of asset planning, tenant improvements and furnishings
• Diploma in Business or related field or equivalent. Certificate in Project Management or Facilities Management or related field preferred
• Knowledge of the principles of asset management and inventory control
• Proficient in software including Word, Excel, Outlook, and PowerPoint
• Ability to read and understand construction drawings and space planning (AutoCAD knowledge is an asset)
• Knowledge of essential terms and conditions for lease agreements
• Experience with operating a motor vehicle is required
• Experience managing fleet services is an asset
• Excellent time management, detail oriented, organizational, and problem-solving skills
• Exercise a high degree of initiative and judgment
• Ability to establish and maintain positive effective working relationships with a variety of internal and external stakeholders
• Ability to prioritize workload and meet deadlines
• A Valid Class 5 BC Drivers’ License or equivalent (clear driver’s abstract) and a willingness to travel

Beyond the role:

• Community & Wellness – We recognize and respect each other’s diverse needs. We strive to maintain a healthy culture of psychological safety, belonging, and space to prioritize healthy minds and well-being. This includes options to join our Sun Run team, access to use the Calm app, Wellness Wednesday (meeting free time), flexible paid holidays, and flexible work arrangements as we have a hybrid work environment focused on connections. Our teams also enjoy giving back to the community and have fun volunteering together. In 2023, Technical Safety BC donated to Crisis Centre BC, Aboriginal Coalition to End Homelessness, BC Wildfire Recovery, PADS, and Rise to Thrive Foundation. We also volunteered together at places like the Greater Vancouver Food Bank.
• Employee Resource Groups – We have Employee Resource Groups (ERGs) for Mental Health & Wellness, Indigenous Relations & Reconciliation, and Equity Diversity and Inclusion (EDI) to support initiatives we’re passionate about.
• Learning & Development – We value giving and receiving feedback, as well as encouraging different ways for us to continuously learn as a company. This can be through lessons learned, wrap up sessions, one-on-one meetings, and team or individual courses, workshops, and conferences. Up to $1500 tuition aid per calendar year may apply.
• Compensation & Benefits – In full transparency, you can find our industry-competitive compensation information on our postings. For our regular employees, we have outstanding benefits that include extended health, dental and disability coverage, access to an employee and family assistance program (EFAP), competitive annual paid vacation entitlements, public service defined benefit pension plan, generous top-up allowance for new parents, and time-off for caregiving, moving, and adoption leave. We recently upgraded our mental health benefits to $1500 separate from our non-mental health paramedical services too.

About Technical Safety BC

At Technical Safety BC, we matter to each other. Together, we apply a systems mindset to safety, embrace possibility, and act on what we learn. Our culture empowers and enables innovation and connection. Our environment welcomes diverse perspectives and learning is celebrated. We make decisions based on data and use our expertise to make the safety system equitable for all.

Our values guide our work.

• We see genius in diversity
• We foster confidence
• We make the complex simple
• We adapt

Technical Safety BC is an independent, self-funded organization that oversees the safe installation and operation of technical systems and equipment across the province. In addition to issuing permits, licences and certificates, we work with industry to reduce safety risks through assessment, education and outreach, enforcement, and research. Through simplification of our initiatives, we promote understanding and engagement, making safety accessible to everyone. As society changes, we create and adopt new ideas, skills, and tools that will enable us to meet the safety challenges of a highly-connected world.

If you are interested in this position, please apply online by 4:00 PM January 25, 2024. This opportunity will remain posted until filled; however, priority consideration will be given to those who apply by the deadline. To see a full list of our current opportunities or to learn more about working at Technical Safety BC, please visit our careers page.

We thank everyone who has applied to this opportunity. Applicants can check the status of their online applications by logging into their profile. Only those shortlisted for an interview will be contacted directly.

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