Administrative Assistant

Are you someone who thrives in a fast-paced office environment, possesses exceptional organizational skills, and takes pride in providing excellent administrative support? We are seeking a dedicated and detail-oriented individual to join our team as an Administrative Assistant. If you are proactive, able to juggle multiple tasks effortlessly, and have a keen eye for efficiency, we invite you to apply and contribute to our dynamic workplace.

RESPONSIBILITIES:

As our Administrative assistant directly supporting our construction operations, you will be entrusted with overseeing various critical tasks, including:

• Manage office supplies, equipment, and facilities
• Direct phone calls, emails, and inquiries to the appropriate personnel
• Facilitate communication among team members, clients, and stakeholders
• Create and maintain project files, contracts, and important documents
• Support project managers with documentation, tracking, and reporting
• Coordinate with suppliers, subcontractors, and vendors as needed
• Process and follow up invoices, claims, and purchase orders accurately and timely
• Enter and maintain data in project management and administrative systems
• Provide support to clients by addressing inquiries and ensuring positive interactions
• Maintain organized physical and digital filing systems
• Assist in archiving and retrieving documents as required
• Perform administrative duties such as filing, typing, copying, scanning, etc.
• Manage spreadsheets and lists for current and past projects
• Type proposals in collaboration with management
• Handle tender documentation and subcontractor follow-up and closing
• Assemble maintenance manuals
• Manage shipping and receiving of documents
• Undertake various other tasks as needed

REQUIREMENTS:

To excel in this role, you must:

• Possess a Class 5 valid driver’s license
• Progressive experience in a related field, 5+ years preferable
• Post secondary education in a related field would be an asset

SKILLS AND ASSETS:

• Excellent organizational skills
• Great at prioritizing
• Strong attention to detail
• Proficiency in office software, including Microsoft Office programs
• Effective communication skills, both written and verbal
• Good Time Management
• Ability to multitask and prioritize tasks efficiently
• Positive attitude
• Ability to manage multiple files simultaneously
• Proactive and results-oriented attitude
• Familiar with using office equipment and computers
• Demonstrate proficiency in working independently and collaboratively within a team
• Reliable
• Team mentality and integrity

WHAT'S IN IT FOR YOU:

• Competitive compensation
• Health and dental benefit plan
• 5% RRSP Matching plan
• Life insurance and LTD plan
• Bonus opportunity
• Competitive vacation
• Paid public holidays
• Free onsite parking
• Family work environment
• Learning and development opportunities
• Personal health and wellness reimbursement
• Frequent social and community-based events
• Ongoing training

ABOUT US:

Since 1962, we have built our name over the last 62 years in New Brunswick as a trusted general contractor in the commercial market. We construct buildings such as fire stations, warehouses, office buildings, schools, and apartment buildings. Each project we construct is with a long-term view to ensure client satisfaction and to uphold our reputation. Throughout our history, we have emphasized quality, safety, integrity, budget and maintaining completion dates.

We take pride in our company, our employees and in the structures we build. When joining Simpson, you'll be joining the best team of dedicated professionals who are committed to providing their very best in a fast paced, supportive team environment.

HOW TO APPLY:

If you are excited to contribute to our team or know someone who fits the bill perfectly, please contact us at 506-450-3013 or email to submit your resume.

Join us as we build a brighter future for central New Brunswick-one building at a time!

Please note this job description does not fully describe or provide a comprehensive list of all duties and responsibilities of the position. Duties and responsibilities, including essential functions, may vary and may be added or changed at any time

Job Type: Full-time

Schedule:

• Monday to Friday

Work Location: In person