Administrative Coordinator - Organizational Development #014-24

Job Posting #014-24

POSITION TITLE: ADMINISTRATIVE COORDINATOR
DEPARTMENT: ORGANIZATIONAL DEVELOPMENT
LOCATION: OWEN SOUND
UNION: NON-UNION
STATUS: FULL-TIME
CLOSING DATE: JANUARY 19, 2024

The Administrative Coordinator provides customer service and administrative support to Organizational Development. The ability to multi-task, prioritize, trouble shoot technology and meet deadlines is required. The Administrative Coordinator balances multiple responsibilities and has effective critical thinking, problem solving and time management skills. The Administrative Coordinator has a professional customer service orientation to represent the corporation and liaise with the public, staff and visitors.

Qualifications / Skills / Abilities:

Required

• Successful completion of a post-secondary office administration program, and one to three years administrative/secretarial experience, preferably at a senior level
• Experience working in a health care environment is an asset
• Intermediate to advanced level computer skills including ability in Excel, Word, Power Point and Internet based applications, to be tested
• Keyboarding skills minimum 60 words per minute (to be tested)
• Ability to process and track financial transactions
• Ability to set-up and troubleshoot in-person and virtual meetings including hardware and software
• Expert level knowledge of major virtual meeting platforms
• Produce accurate, timely minutes / action summaries for circulation and historical record
• Knowledge of committee process and procedures
• General knowledge of the corporation and its six Hospital sites
• Strong desire to work collaboratively as a team player and ability to work well independently
• Excellent organizational, communication and interpersonal skills
• Excellent critical thinking and problem solving skills
• Ability to effectively maintain confidentiality
• Effectively handle multiple demands; complete assignments in an accurate and timely manner
• Ability to travel to other sites as required
• Recent satisfactory performance and attendance record
• Adherence to Brightshores ‘CARE’ Behaviours (Collaboration, Accountability, Respect, Excellence) and ‘LEAD’ Competencies (Lead by example, Empower, Achieve results, Develop others) and a commitment to a safe workplace free of violence and harassment
• Advocates and supports a culture of patient safety and demonstrates an understanding of how the department service and assigned responsibilities contribute to overall patient safety at Brightshores through patient safety knowledge, skills and attitudes

Thank you for your interest in employment at Brightshores Health System. We have many exciting opportunities available. Brightshores is an equal opportunity employer. We are committed to fostering a diverse and inclusive workplace that reflects the communities we serve. We encourage Indigenous people, racialized persons / persons of colour, persons with disabilities, LGBTQ2+ to apply and self-identify. Please notify Human Resources of any accommodation needs you may have during the recruitment and selection process. Only those applicants selected for an interview will be contacted.

Job Types: Full-time, Permanent

Salary: $49,389.00-$62,601.00 per year

Benefits:

• Company pension
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Relocation assistance
• Vision care
• Wellness program

Schedule:

• Monday to Friday

Work Location: In person