Office Coordinator

Purpose:

The Office Coordinator is responsible for ensuring seamless office operations, acting as the central point for various tasks, including mailing, supplies, events, and communication.

Critical Success Factors:

• Aligned with the vision of Transforming Lives, Fulfilling Destinies
• Champions in transforming the organization to serve the Church, local community and beyond.
• Growing Personal Relationship with Jesus Christ

Over Arching Expectations:

• Triage individuals entering the building, ensuring a positive customer experience (CX).
• Efficiently manage the church phone system, handling calls respectfully and appropriately.
• Serve as the primary contact for mailing, shipping, supplies, equipment, bills, and errands.
• Distribute organizational correspondence as required.
• Manage office and church supply levels.
• Manage gift orders efficiently.
• Point of contact for coordinating and overseeing events.
• Process and maintain all church records, including baptisms, weddings, funerals, dedications, etc.
• Responsible for creating PowerPoint slides and presentations.
• Schedule and lead meetings, creating agendas and presentations.
• Schedule and chair meetings with the core team and office staff as needed.
• All other duties as required

Core Competencies:

• The ability to create strong relationships and manage difficult situations calmly and effectively.
• Demonstrates a high level of trustworthiness and ethical behaviour, fostering an environment of ethics and accountability.
• The ability to understand, connect and influence others, building trust and credibility.
• Demonstrated ability to “connect the dots” and lead a team to achieve success, thinking broadly and making sound decisions.
• The ability to achieve set goals within established timelines having accountability/ownership for actions that get results.

Qualifications:

● Secondary School Diploma or equivalent

● 1+ years of administrative experience

● Proficient in Microsoft Office 365 Suite and Google Workspace

● Excellent written and verbal communication

● Excellent organization, multi-tasking, and presentation skills

● Exceptional attention to detail

● Familiarity with basic legal requirements as they pertain to a registered charity

● Familiarity working with confidential information

Reporting Relationships:

The Office Coordinator reports to the Office Manager

Job Type: Part-time

Salary: $21.63-$24.00 per hour

Benefits:

• Casual dress
• On-site parking

Schedule:

• 8 hour shift
• Day shift

Ability to commute/relocate:

• Brampton, ON L6X 2M1: reliably commute or plan to relocate before starting work (required)

Education:

• DCS / DEC (preferred)

Experience:

• Office Coordinator: 1 year (required)

Language:

• English (required)

Work Location: In person