Administrative Coordinator

Who We Are
Vista is the industry leader in personalized physical and digital products. We empower over 17 million global customers to make an impression – and we’re fueled by forward-thinking and innovative technology. Just last year, Vista generated $1.508B in revenue through customized print products, signage, apparel, websites and more.
Position Summary
The coordinator will be required to communicate and collaborate with many cross functional teams to fulfill print needs and meet stringent timelines.  The role is also responsible to act as an important department support function when meetings are conducted and take on special projects as assigned.
What You Will Do
-Manage both external and internal marketing and print requirements for the Windsor & Waltham Facility by ensuring production timelines are met.  These requirements include but are not limited to promotional announcements, car door inserts, decal instructions, etc.
-Accountable for tracking the progression of orders during manufacturing and escalating roadblocks to the Small Format Principal Manufacturing Business Manager, associated department and Plant capacity
-Track and report on the fulfillment of each docket to provide comprehensive feedback to the manufacturing department
-Primary point of contact for the Global Print team regarding Windsor manufacturing capabilities for the marketing runs
-Responsible to collaborate with plant capacity and the manufacturing departments to ensure proper equipment impairments are made for the scheduling of marketing across the plant
-Required to pursue continuous improvement opportunities with the process, which includes identifying automation opportunities
-Complete material usage processing form for month end financials
-Complete requested orders from Production Managers and Supervisors on internal office supplies via SAP
-Working with internal stakeholders on creating visuals for the Windsor production facility
-Complete monthly audits on Team Member Feedback and Idea Initiative (AIR cards)
-Assist with travel planning and concur for hourly team members scheduled to travel for business (when applicable)
-Assist with department communication meetings; take minutes, record questions, and set up action registers
-Responsible for maintaining plant general documents & standard operating procedures
-Department administrative duties or special projects as assigned
-Other duties as required
 
What You Need
style="margin-bottom:11.0px"-
-High School Diploma is required, Post-Secondary education preferred
-Minimum of 1-2 years of administrative or executive assistant experience required
-Ability to communicate effectively both written and orally
-Advanced computer skills with emphasis on Microsoft Office Suite (Excel, PowerPoint, Outlook) or Google Workspace (Sheets, Gmail, Slides, Drive, Docs)
-Ability to work independently and consider themselves to be a self-starter
-Experience in visual design considered an asset
-Strong organization and time management skills
-Ability to support on all shifts in a manufacturing environment
 
About Us
Vista is the design and marketing partner to millions of small businesses around the world. For over 20 years we’ve been inspired by small businesses, and we work incessantly to deliver solutions to their evolving needs. VistaCreate, 99designs by Vista and VistaPrint, all under the parent brand Vista, represent a full-service design, digital and print solution, elevating small businesses’ presence in physical and digital spaces and powering them to achieve success. Vista is focused on making great marketing and design accessible to every small business owner, allowing them to create a cohesive brand image for use in-store, online and on-the-go.
 
Commitment to Diversity, Equity, & Inclusion
Vista exists to help our customers live their dreams. Each dream is unique – and the Vista team needs to be as well. We believe in the unique contributions of everyone within a diverse global organization. We are collaborative, inclusive, and innovative. We strive to role model and live an inclusive culture of fairness, respect and belonging for all. And we work together to empower each other, creating a space in which each of us can spark our next great idea.
 
Equal Opportunity Employer
Vistaprint, a Cimpress company, is an Equal Employment Opportunity Employer. All qualified candidates will receive consideration for employment without regard to race, color, sex, national or ethnic origin, nationality, age, religion, citizenship, disability, medical condition, sexual orientation, gender identity, gender presentation, legal or preferred name, marital status, pregnancy, family structure, veteran status or any other basis protected by human rights laws or regulations. This list is not exhaustive and, in fact, in many cases, we strive to do more than the law requires