Administrative Coordinator

Essential Duties & Responsibilities

- Provide Customer Service – phone/fax/e-mail/in person

- Communicate with Production Manager and President regarding customer requirements

- Accounts Payable/Accounts Receivable, bank deposits

- Proficient in Microsoft Works & Quickbooks

- Prepare Work Orders, Close off upon completion

- Prepare Invoices and Packing Slips

- Prepare production reports; Heat treat reports

- Responsible for maintenance and distribution of all policies, procedures and forms

- Prepare agendas, minutes of meetings, reports, charts, graphs etc.

- Complete WSIB Claim forms as required

- Monitor uniform program to ensure it continues to run smoothly, sign up new employees

- Maintain finished goods inventory; prepare annual year end inventory reports

- Assist with orientation and training as necessary

- Maintenance of employee records; training etc.

- Package small items for shipment

- Prepare customs documents and Bill of Lading for Export Shipments

- Attend/Participate in meetings as requested

- Issue RFQ and purchase orders

- Order material and/or tooling as requested

- Issue CAR’s for returned items and/or vendor issues

- If requested prepare Quote Sheet in preparation of Quoting and obtain material/heat treat costs.

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type: Part-time

Salary: $26.00 per hour

Expected hours: 24 – 30 per week

Benefits:

• Extended health care
• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Work Location: In person