Billing Coordinator

Blue HDD Utilities & Excavating Inc. is a fast-growing maintenance and construction contractor in partnership with major telecommunication and utility companies across central Ontario, and we are currently looking for a qualified individual with at least 1 – 2 years of experience in the Billing Coordinator position for our Barrie, Ontario office location.

This position is a full-time 6-month contract position with a potential extension opportunity.

Reporting to the Maintenance Manager, you will be responsible for, but not limited to, creating, maintaining, and processing correct and current quotes in Nika and via other programs and applications.

Duties and Responsibilities

· Create work orders on Trello

· Create, monitor, and maintain quotes and requotes on the Nika platform

· Create quotes for various clients based on data provided by customers and requotes based on field staff reporting

· Provide general administrative and project management support

· Process invoices daily/weekly

· Resolve invoicing disputes and communicate issues or roadblocks that need resolution with the clients

· Coordinate with external vendors for timely invoicing

· Coordinate between internal departments to ensure accurate information flow and contract invoicing

· Monitor and provide job cost reports to management on active projects

· Create and submit process and final invoicing to accounts receivable

· Provide data and input for month-end reconciliations

· Ensure timelines are met and the system is allocated correctly with correct values

· Maintain files and correspondence on active and completed projects

· Additional responsibilities and duties may be assigned

Job Requirements

· 1 – 2 years experience working as a Billing Coordinator or related experience

. Comprehensive knowledge of the QuickBooks software

· Ability to maintain confidentiality while working with sensitive information

· Ability and willingness to work in a field construction office and maintain appropriate professionalism

· Ability to work with all levels of employees in the organization

· Ability to prioritize deliverables to meet timelines, providing follow-up and updates

· Excellent organizational skills, with a strong attention to detail

· The ability to work independently and as a team

· Willingness and flexibility to assist others as required

· Demonstrated ability to take initiative

· Organized, reliable, and capable of evaluating the workload to create an effective workflow with other departments

· Effective oral and written communication skills

Job conditions:

• Job is performed in a typical office environment
• Business requirements may include periodic local travel
• Business casual attire

Job Types: Contract, Full-time

Salary: $22.00-$25.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• On-site parking

Flexible Language Requirement:

• French not required

Schedule:

• Day shift
• Monday to Friday

Application question(s):

• Do you have experience with the QuickBooks software?

Ability to Commute:

• Barrie, ON (required)

Work Location: In person