Construction Billing Coordinator

To work under the supervision of the Controller performing work duties pertaining to accounting and Project management. The Project’s department relies heavily on this position therefore consistent attendance is an essential element of successfully fulfilling the requirements of this position. Other duties may be assigned.

Duties and Responsibilities

· Setup and maintain job files in accordance with Company and applicable project instructions.

· Create Work Orders, Coordinates with purchasing department for material purchases for the job .

· Prepare accurate and timely billing invoices based on contract terms, project progress, and the SOV. This involves reviewing contracts, change orders, and other project documentation to ensure billing accuracy. Also prepare T&M Job billings as per the quote/PO. Track and record milestone billings for every construction project and prepare progress invoicing as per the schedule.

· Monitor expenses for the job including parking, infractions, phone and gas card, materials, labor etc.

· Maintain detailed records of billing activities, including invoices, payments, change orders, and correspondence related to billing disputes or adjustments. Ensure all documentation is organized and easily accessible for audits or project reviews.

· Identify and resolve billing issues, discrepancies, or disputes in a timely manner. Work collaboratively with internal and external stakeholders to find mutually satisfactory solutions.

·Assist in the development of project budgets and forecasts, working closely with project managers and accounting teams to ensure accuracy and alignment with project objectives. Monitor actual performance against budgeted targets and identify variances for corrective action.

· Assist in the administration of construction contracts, including reviewing contract terms, monitoring compliance with contractual obligations, and facilitating the resolution of contract-related issues or disputes.

· Ensure compliance with tax laws, accounting principles, and industry regulations governing construction projects. Prepare WSIB clearances, insurance, bonding, health and safety documents etc.)

·Coordinates activities on behalf of Project coordinators to ensure project progresses on time.

·Provide phone coverage for Project coordinator, and switchboard duties as required.

· Receives complaints from customers and takes the appropriate actions balances customer satisfaction and costs.

·Provides technical and administrative support for Project coordinators.

·Completes work orders in preparation for job costing ensuring the accuracy and

completeness of billable components (hours, parts and material).

·Collects employee time sheets and reconciles the hours billed on work orders against hours paid and reports on exceptions for construction projects.

·Monitors the work in progress with the assistance of the Work Order Coordinator to ensure project works orders are completed promptly and efficiently.

·Maintains the database ensuring all transactions including purchases, AP entries are kept current.

·Perform Monthly tasks as per outlined work task list.

·Identify and resolve billing issues, discrepancies, or disputes in a timely manner. Work collaboratively with internal and external stakeholders to find mutually satisfactory solutions.

The operations& Project department relies heavily on this position therefore consistent attendance is the key to successfully fulfilling the requirements of this position

Job Type: Full-time

Salary: $60,000.00-$65,000.00 per year

Benefits:

• Dental care
• Extended health care
• Paid time off

Schedule:

• Monday to Friday

Experience:

• Accounts receivable: 2 years (preferred)

Ability to Commute:

• Etobicoke, ON M9W 6P7 (required)

Ability to Relocate:

• Etobicoke, ON M9W 6P7: Relocate before starting work (required)

Work Location: In person

Expected start date: 2024-04-01