Executive Assistant

Work setting

• Urban area

Responsibilities

Tasks

• Establish and co-ordinate administrative policies and procedures
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Conduct research
• Compile data and prepare papers for consideration and presentation by executive committees and boards of directors
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Leading/instructing groups
• Plan, organize, direct, control and evaluate daily operations
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents

Experience and specialization

Computer and technology knowledge

• MS PowerPoint
• MS Excel
• MS Office
• MS Outlook
• MS Word

Additional information

Transportation/travel information

• Own transportation

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail

Personal suitability

• Accurate
• Flexibility
• Initiative
• Organized
• Reliability
• Team player
• Proactive